People Operations Coordinator

Prime Intellect•San Francisco, CA

32d•$90,000 - $120,000•Onsite

About The Position

Prime Intellect is building the open superintelligence stack, providing infrastructure for AI labs. Their platform, Lab, unifies compute, environments, evaluations, secure sandboxes, high-performance training, and deployment for post-training at frontier scale. They are developing open-source models for long-horizon tasks and the platform to build them. Prime Intellect has raised $150M from prominent investors and individuals in the AI and infrastructure space. They are seeking individuals to contribute to the intersection of frontier research, infrastructure, and go-to-market strategy in a rapidly growing company.

Requirements

2+ years in recruiting coordination, people operations, HR, or a similar high-volume coordination role.
Proactive coordination skills to manage multiple starts, owners, and deadlines without losing details, with a proactive follow-up approach.
Genuine care for the employee and candidate experience, demonstrated through thoughtful communication and reliable execution.
Comfort managing background checks, I-9 verification, employee records, and HRIS setup, and handling sensitive information with discretion.
Strong cross-functional follow-through, making ownership clear and resolving issues until completion.
A process improvement mindset to identify and fix recurring gaps in workflows, handoffs, or communication.
High proficiency in tools such as Google Calendar, Slack, and Notion, with the ability to handle high-volume work efficiently.
AI-native approach to work, utilizing LLMs and automation to reduce repetitive tasks.
Low ego and high ownership mentality.
Ability to work in person in the San Francisco office.

Nice To Haves

Experience with Ashby or another modern applicant tracking system.
Experience running onboarding at a fast-growing startup.
Experience coordinating immigration or visa processes with outside counsel.

Responsibilities

Design the first-day schedule and experience for every new hire, including a white-glove approach for executive hires.
Set up desks and equipment for new hires, including laptops, monitors, and welcome kits, and coordinate provisioning, accounts, and tool access with IT.
Coordinate finance onboarding, including payroll, benefits enrollment, expense tools, and company card, as well as office access.
Complete required onboarding steps accurately and on time, such as background checks, I-9 verification, employee records, and HRIS setup.
Identify immigration and visa needs early, route them to the appropriate people, and track them to resolution.
Maintain and improve the onboarding system for a consistent and well-run first week.
Support offboarding processes, including equipment recovery and access removal.
Own interview scheduling across multiple open roles, ensuring candidates and interviewers are informed and prepared.
Book travel and host candidates for onsite interviews and work trials, ensuring a positive candidate experience.
Keep candidates and hiring teams informed throughout the recruitment process with timely and clear communication.
Maintain Ashby as the single source of truth for recruitment data, including stage updates, candidate notes, and pipeline hygiene.
Own scheduling timelines and SLAs, identify risks early, and keep recruiters and hiring managers informed.
Find and implement more efficient ways to run the people operations function, including automating repetitive tasks with AI tools.
Track open hiring and onboarding tasks and ensure all commitments are followed through.
Contribute to building an in-person culture that fosters connection between in-office and remote teams.
Assist in planning and executing team off-sites and onsites, including managing logistics and travel.
Undertake recruiting operations and sourcing projects as the function expands.