People & Operations Coordinator

Black Men Teach • Saint Paul, MN

5d • $50,000 - $60,000 • Hybrid

About The Position

Black Men Teach (BMT) is a movement and a mission focused on building a future where every child has the opportunity to learn from, be led by, and be inspired by a Black male educator. They recruit, prepare, and support Black men to enter and thrive in the classroom, strengthening schools and transforming communities. BMT is reimagining what it means to teach, lead, and belong, with a team that is bold, innovative, and deeply rooted in purpose. The People & Operations Coordinator is a critical operational hire to support the organization's growth by building the infrastructure for its people, finances, office, and systems. This role sits at the intersection of People & Culture, finance, operations, and organizational systems, ensuring smooth people processes, accurate financial and contractor workflows, and managing daily operational needs. The ideal candidate is highly organized, proactive, energized by creating order, thrives in dynamic environments, takes initiative, and understands the importance of details. This role is designed for growth as BMT scales, offering increasing responsibility and visibility.

Requirements

• Associate degree in a related field, or demonstrated experience that reflects equivalent knowledge and capability.
• 2+ years of experience in an administrative, operations, HR coordinator, or finance support role.
• Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).
• Comfort working with HRIS and payroll platforms (Gusto experience a plus).
• Clear, professional written and verbal communication skills.
• Self-directed work style with the ability to follow through without close supervision.
• Ability to work collaboratively in a diverse environment.
• Works effectively with colleagues and stakeholders.

Nice To Haves

• Experience in a nonprofit environment.
• Familiarity with contractor management, Bill.com, or similar vendor payment systems.
• Exposure to benefits administration or HR compliance processes.
• Associate or Bachelor's degree in Business Administration, Human Resources, Public Administration, or a related field — or equivalent professional experience.

Responsibilities

• Support payroll processing in Gusto, including timesheet tracking, PTO reconciliation, and coordination between HR and Finance.
• Document agreements, add contractors to Bill.com, track contract terms and deliverables, process payments, and maintain contractor records.
• Track and reconcile expense submissions, reimbursements, and vendor payments.
• Assist with budget tracking, expense coding, and reporting support as directed by COO.
• Maintain organized records of invoices, reimbursements, and payment documentation.
• Manage onboarding logistics for new hires, including document collection, Gusto setup, compliance training enrollment, and first-week coordination.
• Maintain accurate and confidential employee records and HR files.
• Track HR compliance requirements, including I-9 documentation, required training completions, and policy acknowledgments.
• Support benefits administration, serving as the first point of contact for employee questions and coordinating with BCBS and Guideline/Gusto.
• Assist with the performance management calendar, including scheduling, document preparation, and tracking completion.
• Serve as the primary point of contact for day-to-day office operations, including mail, supplies, equipment, and vendor relationships.
• Manage relationships with building management, service providers, and office vendors; track contracts and renewals.
• Oversee office supply inventory and coordinate purchases within budget parameters.
• Ensure the physical workspace is organized, functional, and reflects BMT's professional standards.
• Manage building access, key distribution, and security badge administration for staff and contractors.
• Maintain and improve shared organizational systems, including Google Drive folder structure, naming conventions, document templates, and filing protocols.
• Support the development and documentation of internal SOPs and operational processes.
• Design, deploy, and manage organizational surveys, including staff pulse surveys, onboarding feedback, and program-related data collection.
• Track, organize, and synthesize survey and operational data into clean, accessible reports for leadership.
• Maintain data integrity across HR, operations, and finance systems, ensuring records are current, accurate, and audit-ready.
• Coordinate team meetings, all-staff events, and internal communications logistics.
• Support staff engagement activities and culture-building initiatives.
• Provide administrative support to the HR & Operations Lead and leadership team as needed.
• Identify process inefficiencies and proactively recommend solutions.

Benefits

• Medical, dental, and vision insurance — BMT covers 75% of the employee premium and 65% of dependent premiums.
• 401(k) retirement plan with up to 4% employer match.
• Generous Paid Time Off, Sick Leave, and observed holidays.
• Professional development opportunities aligned with your growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree