People & Operations Coordinator

Mesa Quantum Systems•Boulder, CO

About The Position

Mesa Quantum is building the next generation of quantum sensing and Position, Navigation, and Timing (PNT) technologies. Our mission is to make quantum technologies practical, scalable, and deployable in real-world applications spanning defense, critical infrastructure, telecommunications, and autonomous systems. We are a fast-growing deep-tech startup backed by leading investors, government partners, and industry stakeholders. As we continue to scale, we are looking for a highly organized and proactive People & Operations Coordinator to help keep the company running smoothly. This role sits at the center of Mesa's day-to-day operations. You will be responsible for ensuring that employees have what they need to succeed, vendors and suppliers are managed effectively, operational processes run smoothly, and important administrative responsibilities are executed reliably. The ideal candidate enjoys creating order from complexity, takes pride in being highly organized, and is energized by helping teams operate efficiently. This is a hands-on role for someone who notices when something needs to be done and takes ownership of it. Success in this position means that employees are onboarded seamlessly, purchases are completed on time, facilities run smoothly, records are organized, and operational details never become bottlenecks for the team.

Requirements

Amazing communication skills, continuously seeking leadership input for alignment, and sharing updates as things progress
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities simultaneously.
Strong sense of ownership and follow-through.
Excellent problem-solving skills and sound judgment.
Proficiency with Google Workspace, Microsoft Office, and common business software.
Ability to work independently in a fast-paced environment.

Nice To Haves

Experience in operations, office management, people operations, administration, project coordination, or a similar role.
Experience working in a startup, manufacturing, engineering, research, or technology environment.
Familiarity with payroll, benefits administration, vendor management, or procurement processes.

Responsibilities

Coordinate employee onboarding and offboarding activities.
Prepare offer letters and onboarding documentation.
Coordinate employee accounts, equipment, access, and setup.
Support payroll and benefits administration.
Maintain employee records and documentation.
Assist with performance review implementation and employee documentation processes.
Help implement and maintain company policies and procedures.
Support recruiting and hiring activities as needed.
Coordinate office, laboratory, and operational purchases.
Manage office supplies, onboarding supplies, and general inventory.
Track orders, deliveries, and purchasing requests.
Maintain relationships with vendors and service providers.
Coordinate software licenses, subscriptions, and renewals.
Help maintain a safe, organized, and efficient workplace.
Coordinate facilities vendors, maintenance providers, and service contractors.
Manage relationships with cleaning, maintenance, and office support vendors.
Assist with office moves, installations, repairs, and workplace improvements.
Coordinate with IT and cybersecurity providers as needed.
Maintain organized records, documentation, and operational systems.
Track deadlines, renewals, contracts, and recurring operational requirements.
Support company events, team activities, meetings, and office logistics.
Identify operational gaps and proactively implement solutions.
Assist leadership with special projects and administrative initiatives as needed.