People Operations Analyst I

Second Harvest of Silicon Valley•San Jose, CA

8d•$36 - $42•Hybrid

About The Position

The People Operations Analyst (I) is responsible for executing core People Operations processes through accurate, timely, and detail-oriented work. This role supports the delivery of People Ops services by carrying out structured workflows, maintaining employee data, and assisting with reporting and administrative processes. Working under the guidance of the Senior People Operations leader, this role ensures that all tasks are completed consistently and in alignment with established SOPs and quality standards. The Analyst I plays a critical role in maintaining data accuracy and supporting a high-quality employee experience through reliable execution, including using tools and technology (e.g., AI) to support efficiency and task completion. This is an execution-focused role designed to build foundational knowledge in People Operations systems, processes, and compliance.

Requirements

2–4 years of experience in HR or related operational role
Experience working with HRIS systems (Paycom, Workday, ADP, etc.)
Strong attention to detail and ability to manage multiple processes
Foundational understanding of employee lifecycle processes
Strong organizational and communication skills

Nice To Haves

You are passionate about ending hunger.
You enjoy keeping People processes organized and making sure things run smoothly from onboarding through offboarding.
You’re comfortable working with HR systems and data and take pride in keeping information accurate and up to date.
You enjoy helping employees and candidates, answering questions, and coordinating the details that create a positive experience.
You like working with reports and spreadsheets, organizing information, and catching inconsistencies.
You’re detail-oriented, dependable, and comfortable following established processes while knowing when something needs to be escalated.

Responsibilities

Execute standardized HR workflows (onboarding, job changes, offboarding) in accordance with SOPs
Complete tasks accurately, on time, and with attention to detail
Follow established processes and escalate issues when workflows deviate from standards
Support consistency and reliability across People Ops processes
Prepare new hire documentation and track completion of required forms
Coordinate onboarding logistics and support orientation delivery
Execute offboarding processes and documentation
Maintain accurate employee records throughout lifecycle events
Maintain and update employee records in HRIS systems
Enter and update data accurately following established guidelines
Support data validation efforts by identifying and flagging discrepancies
Ensure completeness and accuracy of employee files and documentation
Generate standard reports (e.g., headcount, turnover, benefits)
Compile and organize data for reporting and analysis
Prepare draft reports, spreadsheets, and presentation materials
Flag inconsistencies or errors for review
Serve as first point of contact for general HR inquiries
Respond to routine questions using established guidance and templates
Route complex or sensitive issues to Senior Analyst or Manager
Support HR inbox and request tracking processes
Execute compliance-related tasks (I-9 verification, documentation tracking)
Maintain audit-ready records and documentation
Track completion of required compliance activities
Escalate discrepancies or concerns promptly
Support job postings, interview scheduling, and candidate coordination
Track recruiting activities and maintain documentation
Assist with background checks and onboarding preparation