People Experience Coordinator
Boys & Girls Clubs of Silicon Valley•Martinez, CA
•$25 - $32•Hybrid
About The Position
Are you passionate about creating meaningful and engaging employee experiences? We are seeking a People Experience Coordinator to support the daily operations of our People team and help bring our employee experience to life. This is a hands-on, detail-oriented role that partners closely with the Sr. People Experience Partner to ensure seamless onboarding, strong administrative support, and a positive, compliant, and people-first workplace. You will play a key role in shaping employees experience and growth within the organization.
Requirements
- Minimum of 1 year of HR experience
- Strong organizational and planning skills with exceptional attention to detail
- Ability to manage multiple priorities with accuracy in a fast-paced environment
- Excellent written and verbal communication skills
- Customer-service mindset with a genuine passion for people and culture
- High level of discretion and professionalism when handling confidential information
- Proactive, dependable, and solutions-oriented approach
- Ability to work both independently and collaboratively
- Proficiency in Microsoft Office Suite
Nice To Haves
- Experience with HRIS systems (e.g., Paylocity) is a plus
- Associate’s degree in Human Resources or a related field preferred
- Strong interest in building and growing a career in Human Resources
Responsibilities
- Support daily HR processes, including onboarding, offboarding, employee data updates, and records retention
- Maintain accurate, organized, and confidential employee records within the HRIS system
- Process employee changes and updates in a timely manner
- Generate reports and assist in tracking key people metrics
- Coordinate pre-employment activities, including document collection, verification, and new hire setup
- Manage onboarding workflows, including initiating, tracking, and processing new hire paperwork
- Help deliver a smooth, organized, and welcoming onboarding experience
- Serve as a point of contact for employee inquiries, ensuring timely and accurate responses or appropriate escalation
- Partner with the Sr. People Experience Manager to interpret and apply policies and procedures
- Contribute to a positive, supportive, and engaging employee experience
- Maintain and distribute HR resources, forms, and internal communications
- Track and monitor completion of required trainings and compliance requirements
- Support performance review cycles and ensure timely completion
- Assist with audits and ensure employee files and documentation remain up to date
- Support recruiting efforts, including scheduling, participating in interviews, and communicating with candidates
- Help create a positive and seamless candidate experience
- Coordinate and support employee events, trainings, and engagement initiatives
- Assist with logistics, including scheduling, materials preparation, and onsite setup
- Identify opportunities to improve HR processes and enhance the employee experience
- Partner with the Sr. People Experience Manager on initiatives and special projects
- Continuously build HR knowledge through training and development
- Provide general administrative support to the People team as needed
- Work with HR Staff on special events.
- Additional duties assigned by the manager.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
