People & Culture Specialist

Filoli Center•Woodside, CA

12d•Onsite

About The Position

At Filoli, the heartbeat of our organization is our people. We are looking for a People & Culture Specialist —a versatile, detail-oriented coordinator who can seamlessly shift from administrative precision to warm, human-centered employee engagement. The Role: The Heart of Our Daily Operations Reporting to the Resourcing & Training Manager, you will keep day-to-day People Operations running smoothly. You will be a trusted partner across the entire employee lifecycle—supporting Talent Acquisition, managing digital scheduling systems, and crafting a joyful employee experience.

Requirements

Minimum of 1 year of HR experience in a generalist or coordinator role, with proven experience using an HRIS or applicant tracking system (ADP experience is a plus!).
High School Diploma with experience in hospitality or customer service is required.
Strong proficiency with Google Workspace and Microsoft Office Applications.
A natural collaborator who values diversity, equity, accessibility, and inclusion (DEAI), treating every team member with equal dignity and respect.
A valid Driver’s License is required.

Nice To Haves

An Associate or Bachelor’s degree in HR or Business is desirable.

Responsibilities

Partner with our Talent Acquisition Manager to coordinate interview calendars and day-of logistics.
Conduct warm, engaging phone screens for seasonal applicants and coordinate their onboarding and offboarding.
Serve as our Rotageek scheduling champion. You’ll manage shift swaps, track certifications, input availability, and—crucially—help managers solve sudden weekend staffing gaps and call-outs.
Draft and design our vibrant internal newsletters, maintain our team communications calendar, and coordinate our annual wellness initiatives, employee events, and Service Awards program.
Process essential HR paperwork (offer letters, promotions, status changes) via DocuSign, maintaining highly accurate, audit-ready digital files in our ADP system.
Serve as the go-to, friendly face of P&C on Saturdays and Sundays. You'll answer general policy questions and confidently escalate any urgent safety or employee relations concerns to P&C leadership.