People & Culture Coordinator

The GRAMMY Museum • Santa Monica, CA

3d • Hybrid

About The Position

The Recording Academy is seeking a highly organized and detail-oriented Coordinator to support the People & Culture team. This role will support hiring and onboarding efforts for various position types, maintain HR records and systems, coordinate with internal and external partners, and assist employees with HR support. The Coordinator will also facilitate internship program operations, employee engagement initiatives, onboarding and offboarding logistics, and other People & Culture programs and events, while handling sensitive information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, enjoys supporting employees throughout the employee lifecycle, is proactive, collaborative, service-oriented, and can manage multiple priorities with accuracy, confidentiality, and strong communication. They excel at both operational and employee-facing HR functions and are dedicated to creating a positive employee experience.

Requirements

• Bachelor’s degree required, preferably in Human Resources or related.
• 3+ years of relevant administrative experience, preferably in the entertainment industry.
• Must have a desire to pursue a career in HR/People & Culture.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong organizational skills with excellent attention to detail and the ability to manage and prioritize multiple tasks efficiently.
• High level of discretion and ability to handle confidential and sensitive information appropriately.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Excellent interpersonal skills with a customer-service-oriented approach.
• Ability to stay calm, adaptable, and composed in sensitive and/or fast-moving situations.
• Flexibility to work occasional overtime as needed.

Nice To Haves

• Prior experience in HR/People & Culture a plus.
• Experience working with HRIS systems, ideally Workday, preferred.
• Basic working knowledge of AI with a curious but careful approach.

Responsibilities

• Assist with the hiring process for full-time, part-time, temporary, intern, and GRAMMY U Representative (GU Rep) positions.
• Route and track job requisitions through the approval process for all position types.
• Liaise with external payroll partners and staffing agencies to onboard contingent workers.
• Maintain employee records and ensure HCM data, internal trackers, etc. are accurate and up to date.
• Assist employees with general HR questions, policies, and day-to-day support requests.
• Assist with coordination of new hire onboarding schedules, orientations, and training logistics as needed.
• Serve as a primary point of contact for temporary employees and contingent workers.
• Initiate and monitor background checks throughout the hiring process.
• Partner with the Recruitment Manager to support day-to-day operations of the internship program, including kickoff calls, check-ins, intern projects, and ongoing coordination.
• Partner with the Employee Benefits & Wellbeing Manager to support day-to-day operations of the mentorship program including kickoff calls, check-ins, projects, and ongoing coordination.
• Coordinate with IT, Facilities Operations, and Payroll to ensure seamless onboarding and offboarding for interns, GU Reps, temporary employees, contractors, and regular full-time and part-time staff.
• Support employee engagement programs, team initiatives, and company events.
• Initiate routine Workday transactions including new hire setup, employee profile updates, and job profile updates.
• Run standard Workday audit reports to identify missing or outdated data and coordinate corrections with the appropriate team members.
• Support compliance tracking efforts, including I-9 re-verification monitoring, required training completion, and timely distribution of required employee notices.
• Support open enrollment and new hire benefits enrollment logistics including sending reminders and tracking completion in coordination with the Benefits Manager.
• Maintain confidentiality while handling sensitive employee information and documentation.
• Other duties and special projects as assigned.

Benefits

• medical, dental, and vision coverage
• a 401k match
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level