People & Culture Assistant - (Hybrid)

Cruise Planners HQ • Coral Springs, FL

2d • Hybrid

About The Position

The People & Culture Assistant supports people operations, recruitment, onboarding, and employee services while helping foster a positive and engaging workplace culture. This role coordinates company events, employee engagement initiatives, internal communications, and culture-building programs. The Assistant also supports training, professional development, and daily departmental operations while ensuring accuracy, confidentiality, and exceptional service.

Requirements

• 1-2 years of experience in an administrative or human resources- related role.
• 1-2 years of experience planning, coordinating, and executing company events and employee engagement initiatives.
• Proficiency with HR technology, productivity tools, and Microsoft Office or similar business applications.
• Excellent written and verbal communication skills, with a professional and service-oriented approach.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects effectively.
• Strong attention to detail and commitment to maintaining accurate employee and organizational information.
• Ability to handle confidential employee information with discretion, professionalism, and sound judgment.
• Ability to work collaboratively with employees and cross-functional teams at all levels of the organization.
• Proactive, adaptable, and comfortable working in a fast-paced environment with evolving priorities.

Nice To Haves

• Experience using ActivTrak for productivity tracking.
• Experience using Canva for design.
• Experience using Campaigner for communication.

Responsibilities

• Serve as the subject matter expert for HR technology systems, including ActivTrak for productivity tracking, ensuring effective system utilization, data accuracy, and timely maintenance of employee information.
• Lead the planning, coordination, and execution of company events, employee recognition initiatives, team-building activities, holiday celebrations, and other culture-building programs designed to strengthen employee engagement and workplace culture.
• Design and produce event and communication materials, including flyers, invitations, announcements, and promotional materials, using Canva.
• Develop and distribute People & Culture announcements through Campaigner, ensuring timely and effective communication to all team members.
• Serve as a primary point of contact for team member inquiries, providing responsive customer service and support.
• Support recruitment efforts for exempt and non-exempt employees, interns, and temporary personnel, assisting with coordination of the hiring process and related employment documentation.
• Create and maintain new team member profiles in MCP database system.
• Support the first-day experience for new hires, including preparing welcome bags, conducting facility tours, coordinating onboarding activities, and helping new team members acclimate to the organization.
• Partner with the Director of People & Culture and Director of Training & Multimedia to develop, maintain, and facilitate comprehensive new hire orientation programs, ensuring a consistent and engaging onboarding experience.
• Assist in developing and administering learning resources, training materials, and professional development initiatives that support team member growth, engagement, and retention.
• Assist with research initiatives and special projects that support organizational and People & Culture objectives.
• Coordinate conference rooms for meetings, events, and other company functions.
• Perform general HR administrative and clerical duties, including photocopying, faxing, processing mail, preparing correspondence, maintaining documentation, and supporting day-to-day department operations.
• Maintain confidentiality and professionalism when handling employee information, personnel records, HR systems, and sensitive team member matters.
• Serve as the department liaison to the Safety Committee, supporting safety initiatives and promoting a safe, positive, and engaging work environment.
• Serve as backup to the People & Culture Specialist and Director of People and Culture.

Benefits

• Equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed