People Coordinator

Quantifind•Palo Alto, CA

15h•Onsite

About The Position

Quantifind is seeking a People Coordinator to join our close-knit People team at our Palo Alto, CA headquarters. In this full-time, onsite role, you'll be at the center of everything that keeps our workplace humming, from finding great talent to creating an environment where people love to come to work. On the recruiting side, you'll own the day-to-day coordination of our hiring pipeline: scheduling and hosting onsite interviews, keeping our ATS up to date, and partnering with hiring managers and recruiters to move candidates through the process smoothly in a competitive market. As our office management point person, you'll keep the kitchen stocked, ensure the space always looks welcoming and professional, and coordinate with vendors for maintenance and facilities needs, the kind of behind-the-scenes work that makes a real difference in an employee experience. For events, you'll bring logistics to life, scouting and booking restaurants, organizing catering for team celebrations, and coordinating travel arrangements so every event runs without a hitch. You'll also provide executive administrative support as needed, working closely with senior stakeholders across the company. This role is a great launchpad for someone who wants to grow their recruiting and people operations expertise as Quantifind continues to scale.

Requirements

Minimum of a Bachelor’s degree required, with a major in Human Resources or related field preferred
1-3 years of professional experience ideally in a fast-paced tech startup environment, preferable in recruiting or other HR specialty
Strong verbal and written communication skills
Self-starter who can anticipate needs and take initiative without being asked
Exceptional project management and attention to detail
Experience coordinating complex interview scheduling including one-on-one, panel interviews, in person and video conference interviews, often working with multiple time zones and regional offices
Experience planning and coordinating company events, offsites, or team celebrations from end to end
Excellent ability to work effectively across the organization at all levels
Ability to exercise discretion, composure, and confidentiality under pressure
Proficiency in Google Suite, Slack, Zoom
Ability to provide office management support for employees based at Headquarters in Palo Alto

Nice To Haves

Greenhouse Suite a plus

Responsibilities

Coordinate the day-to-day of the hiring pipeline, including scheduling and hosting onsite interviews.
Maintain the Applicant Tracking System (ATS) and partner with hiring managers and recruiters.
Provide office management support, including stocking the kitchen, maintaining the workspace, and coordinating with vendors.
Plan and coordinate company events, such as offsites, team celebrations, and holiday parties.
Organize catering for team celebrations and coordinate travel arrangements for events.
Provide executive administrative support to senior stakeholders.
Support recruiting, office management, administrative tasks, and employee experiences.
Cultivate a thriving workplace by creating compelling candidate experiences and supporting company-wide events.