Payroll-Part Time

PACS Group•Beverly Hills, CA

About The Position

The Payroll position assists the DSD, DON, and Administrator with facility policies, orientation, human resources administration, and payroll operations. The role supports recruitment and onboarding, employee records and benefits, training and in-service coordination, safety programs, compliance, and employee and resident confidentiality. It also manages payroll transactions and records, resolves discrepancies, prepares payroll reports and allocations, and responds to payroll inquiries. The role may have supervisory responsibilities for an HR Assistant and performs other duties as assigned.

Requirements

High school diploma or equivalent required.
Two years of administrative experience, preferably in an HR department, is highly desirable.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals, and present information effectively and respond to questions from managers and employees.
Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems involving limited standardization and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Knowledge of office machines and equipment.
Ability to meet the position’s physical demands, including occasional lifting or moving of up to 25 pounds and prolonged computer use.

Nice To Haves

Two years of college education preferred.

Responsibilities

Support organizational goals and values and follow supervisor instructions and established policies and procedures.
Maintain confidentiality and work cooperatively as a team-oriented, results-focused self-starter.
Assist with organizing new-employee orientation on care philosophy and objectives, resident rights, safety, infection control, and facility policies and procedures.
Maintain knowledge of legal requirements and government reporting regulations affecting human resources, and help ensure policies, procedures, and reporting comply.
Assist with recruitment and onboarding, including candidate screening interviews and scheduling.
Enter required information and gather information and prepare reports on human resources topics as needed.
Prepare or update employment records for hiring, transfers, promotions, and terminations.
Administer employee benefits programs, including insurance, pension plans, leave, and employee assistance programs.
Work with the Risk Manager on complex human resources and workers’ compensation cases as needed.
Schedule in-services on time, post notices in designated areas, and maintain current orientation and in-service attendance records.
Help coordinate the safety program and schedule pre-employment and current-employee health examinations and tests as directed.
Document or coordinate required fire and internal disaster drills.
Communicate courteously with facility personnel, residents, and the public, and promote good public relations for the facility.
Advertise available facility positions as requested and respond to questions and requests for information.
Maintain regular attendance and dependability; participate in facility surveys; maintain working relationships with personnel and departments; and assist with recording and filing incident and accident reports.
Protect residents’ protected health information and promptly report suspected or known violations of disclosure requirements.
Manage workflow to ensure payroll transactions are processed accurately and on time.
Process and monitor garnishment orders and other issues affecting payroll specifications.
Update payroll records by reviewing and approving changes to exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
Direct production and issuance of paychecks or electronic transfers to employees’ bank accounts, and process manual checks.
Prepare reports summarizing earnings, taxes, deductions, leave, disability, and nontaxable wages.
Prepare and process termination payroll checks within appropriate timeframes.
Approve calculations of employee federal and state income and Social Security taxes, and employer Social Security, unemployment, and workers’ compensation payments.
Monitor sick and vacation accruals and process and complete employment verifications.
Prepare payroll allocation reports for the finance team; reconcile payroll before transmission; validate and report payroll data; and resolve discrepancies to balance payroll accounts.
Answer payroll questions and requests while protecting employee confidence and confidential payroll information.
Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
Regularly conduct audits and corrections to support facility compliance.
Contribute to team efforts by completing related results and perform other duties as assigned by the supervisor, DON, or Administrator.