Payroll Specialist Part-Time

Monmouth University • West Long Branch, NJ

1d • Onsite

About The Position

Monmouth University is hiring a part-time Payroll Specialist in the Division of Accounting. This on-campus, in-person, non-remote role assists with timely and accurate biweekly payroll processing for full-time and part-time University employees, including student employees. The position also supports payroll inquiries, accounts payable and third-party payments, pension premium remittances, and W-2 processing. The work schedule is to be determined, with 20–25 hours per week across 52 weeks per year. Expected pay is $28–$32 per hour. Applications must be submitted through the University’s career portal with a resume or CV and cover letter; professional references are optional. The position is open until filled.

Requirements

• At least 3–5 years of progressively responsible payroll experience, preferably in a complex organizational environment.
• Experience with a computerized payroll or timekeeping system.
• Hands-on experience with automated payroll systems, including executing a mid-sized payroll.
• Ability to thrive in a fast-paced environment with shifting priorities and maintain a strong customer-service orientation.
• Excellent interpersonal, organizational, and communication skills.
• Intermediate knowledge of Microsoft Word and Excel 2016.
• Ability to use a variety of computer software programs to complete assigned tasks.
• Ability to handle confidential and sensitive information appropriately.
• Ability to operate a variety of office equipment.

Nice To Haves

• Knowledge of Ultimate Software – Ultipro Payroll Solution (UKG).
• Experience working in higher education or an education-related setting.

Responsibilities

• Prepare and process accurate biweekly payroll for University employees, including student employees.
• Update employee records and ensure permanent changes are completed before payroll batches are created.
• Review pre-payroll tables, audit reports, pay group data, and payroll configurations.
• Create payroll processing batches for all pay groups, including importing hourly time and earnings and entering data when needed.
• Generate and review time validation, time balance, and time clock reports; validate and edit time entries as needed.
• Submit pay data and time, calculate payroll, review preliminary audit reports, and make manual adjustments when applicable.
• Complete payroll processing by reviewing payroll balance reports, creating and transmitting direct deposit files, and printing checks.
• Assist employees and managers with payroll-related questions, including paychecks, tax withholding, deductions, and benefit premiums; escalate complex issues as appropriate.
• Review payroll-related general ledger or accounting reports and assist with reconciliation and correction of discrepancies.
• Maintain the confidentiality and security of payroll, tax, banking, and employee compensation information in accordance with University policies and applicable laws and regulations.
• Prepare accounts payable vouchers and supporting documents, and complete mailing for third-party payments.
• Prepare pension files for remittance of pension premiums and prepare related expense vouchers for wire transfer.
• Assist with processing and distributing IRS Wage and Tax Statements (W-2s).
• Perform other duties as assigned.

Benefits

• Part-time staff earn sick leave according to the New Jersey Paid Sick Leave Act.
• Employee Assistance Program (EAP).
• Employees may use the Fitness Center while employed in a part-time capacity.
• Access to athletic and cultural events throughout the academic year, some free or at reduced cost.
• Ten percent discount on most items purchased in the University Bookstore.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed