Payroll & WFM Coordinator for Central Admin in NE Portland

The Oregon Clinic•Portland, OR

15h•Hybrid

About The Position

Join The Oregon Clinic as a full-time Payroll & Workforce Management Coordinator (Hybrid/Remote). Work alongside a collaborative team of patient-focused colleagues in our thriving Central Administration office in Northeast Portland. Every person at TOC makes a difference in our mission of delivering world-class care with kindness and empathy. As a member of our team, you have the opportunity to make a valuable impact within the local community and our ecosystem of care. By providing patients and internal and external stakeholders with a consistent, efficient, and easy experience, you’ll help ensure that patients at The Oregon Clinic receive the highest-value care tailored to their needs. Using excellent customer service and communications skills, your primary duties in this role include: Responsible for assisting in the day-to-day administration of TOC’s payroll processes. Primary overseer and point of contact for TOC’s timekeeping system, Workforce Management (WFM). Primary point of contact for WFM and timecard questions and corrections. This is a high-volume, deadline-driven position requiring exceptional multitasking skills. Assists in the processing of bi-weekly and monthly payroll within required timeframes. Manages daily operations of WFM, including auditing hours, resolving missing punches, and optimizing scheduling workflows. Tracks compliance with state-specific labor laws, including meal/rest breaks, predictive scheduling, and overtime rules. Processes all new hire intake information and access to WFM. Processes final paychecks in compliance with state-specific termination laws. Prepares Payroll/HR Reports and distributes them to appropriate personnel. Archives Payroll documentation in the HRIS system. Other duties as assigned.

Requirements

Minimum of two (2) years of payroll administration and hands-on payroll processing experience is required. Candidates without payroll experience will not be considered.
Prior experience with UKG (Kronos/UltiPro) or a similar enterprise payroll system/HRIS is required.
Experience supporting the full payroll cycle, timekeeping review, and payroll data entry.
Knowledge of Oregon and Washington Payroll laws and requirements, including those governing terminations and final paychecks.
Ability to maintain confidentiality and comply with all applicable safety/OSHA procedures and requirements.
Ability to thrive, be productive, and maintain organization in a fast-paced environment.
Ability to multitask efficiently and meet strict, non-negotiable deadlines
Demonstrated ability to initiate, work independently, and effectively multitask.
Exceptional analytical, time management, attention to detail, and problem-solving skills.
Strong oral and written communication skills.
Excellent attendance and work ethic.
Positive attitude and desire to be a team player.
Ability to communicate professionally and effectively with patients, physicians, and other team members.
A commitment to patient-focused care, privacy, and safety.

Responsibilities

Assisting in the day-to-day administration of TOC’s payroll processes.
Primary overseer and point of contact for TOC’s timekeeping system, Workforce Management (WFM).
Primary point of contact for WFM and timecard questions and corrections.
Assists in the processing of bi-weekly and monthly payroll within required timeframes.
Manages daily operations of WFM, including auditing hours, resolving missing punches, and optimizing scheduling workflows.
Tracks compliance with state-specific labor laws, including meal/rest breaks, predictive scheduling, and overtime rules.
Processes all new hire intake information and access to WFM.
Processes final paychecks in compliance with state-specific termination laws.
Prepares Payroll/HR Reports and distributes them to appropriate personnel.
Archives Payroll documentation in the HRIS system.
Other duties as assigned.