Payroll Technician

Family HealthCare Network•Visalia, CA

2d•$26 - $31

About The Position

The Payroll Technician performs general payroll duties and completes routine and recurring tasks related to payroll reporting and processing. The role supports biweekly payroll, special pay runs, payroll reporting, tax filings, reconciliations, and employee pay inquiries. It also prepares payroll and accounting records, governmental reports, audit materials, and related contribution and workers’ compensation reports. The position may work at any FHCN location based on business need and is responsible for adhering to the organization’s attendance and absenteeism policy.

Requirements

At least two years of clerical or administrative responsibility in payroll, human resources, or accounting.
User knowledge of payroll-related technologies, databases, spreadsheets, and reporting requirements.
Effective written and verbal communication, basic mathematics, computer applications, and technical systems proficiency, acquired through one of the education or experience pathways specified for hires effective June 1, 2026.
For the associate-degree pathway: completion of an Associate’s Degree program with a recognized major and a minimum cumulative GPA of 2.5.
Alternatively, a combination of relevant experience and a high school diploma with a minimum cumulative GPA of 2.5, or a GED with a minimum overall score of 162.5, plus healthcare-related knowledge acquired through a trade school, para-professional, or certificate-type program.
If a degree higher than the role’s stated education level has been completed with a stronger GPA, proof of that GPA may be submitted in lieu of the high school diploma or Associate’s degree.
Ability to prepare complex Microsoft Word documents, including tables, charts, graphs, and other elements.
Ability to use Microsoft Excel to review and compile data using formulas, functions, lookup tables, and other standard spreadsheet elements.
Ability to create introductory and informative presentations in Microsoft PowerPoint.
Ability to compile information into effective written correspondence, reports, articles, or other documentation and convey technical information to non-technical audiences.
Ability to sit and perform repetitive hand movements for typing and grasping; frequently stand or walk; and occasionally lift and move up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Responsibilities

Perform general payroll activities for biweekly payroll, special pay runs, and payroll reporting.
Update and calculate payroll records using payroll documents and materials, including timesheets, termination checks, wage orders, supplemental checks, stipends, leave integrations and payments, and FMLA information.
Research discrepancies in payroll information and documentation to confirm accuracy and compliance with procedures before processing payroll.
Respond to staff, accounting, and human resources inquiries by collecting and analyzing information about employee pay issues and questions.
Process and monitor retention programs, provider incentives, and other incentive programs.
Compile payroll data summaries and prepare reports and payroll files to maintain accurate employee records.
Retrieve and import payroll data from the timekeeping system into the payroll module.
Audit timecards, schedules, and system setups to ensure accruals and wages are correctly calculated.
Prepare payroll and accounting records, including missing-punch and break-violation reports, weekly supervisors’ reports, overtime reports, unpaid leave or hours reports, payroll tax extracts, and other requested reports.
Prepare governmental reports, including IRS Forms W-2, 940, and 941.
Assist the Payroll Manager with quarterly and year-end balancing, and review and file federal, state, and local quarterly tax filings prepared and submitted on FHCN’s behalf.
Reconcile monthly statutory withholding accounts for state and federal payroll taxes and related accounts, including garnishments and voluntary contributions.
Assist with creating, reconciling, and filing paper and electronic W-2s by the January 31 deadline.
Prepare reports and data files for audits and legal proceedings.
Prepare a monthly Workers’ Compensation report.
Prepare and reconcile biweekly 403(b) and 457(c) withholdings before contribution files are transmitted to the plan custodian.
Assist the Payroll Manager in responding to inquiries and notices from state and federal agencies.
Adhere to the Attendance and Absenteeism Policy and attend work, paid workshops, trainings, and events as required, except when an absence is protected by law.
Be able to present at and work from any FHCN location at the beginning of or during a shift based on business need.
Perform other duties as assigned.