Payroll Technician, Auditor-Treasurer’s Office

Stearns County•Saint Cloud, MN

About The Position

The Payroll Technician in the Auditor-Treasurer’s Office processes personnel transactions and produces biweekly payrolls for all County departments, as well as County, Federal, and State reports. The position ensures accurate payment to personnel and prepares reports used for County budget implementation and external audit needs. The role maintains and audits personnel and payroll data, processes a variety of pay types in accordance with union contracts and personnel policies, prepares payroll tax deposits and regulatory filings, and processes payments for payroll deductions and related vendors. It also supports employment verifications, insurance billing audits, labor-relations information updates, and real estate tax payments. The position is primarily performed indoors, may require travel to offsite locations and occasional evening meetings, and involves minimal public contact. Employees must reside in Minnesota. Normal hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., with occasional work outside those hours. Salary is $25.33–$37.18 per hour; the hiring rate is $25.33 per hour. The position is non-exempt and non-union.

Requirements

High school graduate or equivalent.
Either two years of post-secondary formal preparation, training, or education and three years of accounting or payroll experience, or seven years of accounting or payroll experience.
Experience using Microsoft Office Suite.

Nice To Haves

Knowledge of Workday HCM software.
Knowledge of contract and employment law.
Knowledge of payroll tax deposit requirements.
Knowledge of filing requirements for government payroll reports.
Knowledge of fund accounting and public finance.
Ability to organize and prioritize work.
Ability to prepare statistical reports.
Ability to understand and follow oral and written instructions.
Ability to communicate effectively verbally and in writing.

Responsibilities

Maintain personnel files by verifying and auditing employee wages, employment statuses, benefits, and deductions to ensure payroll data is accurate, timely, and verified.
Process accurate biweekly payroll using payroll software for various pay types, including step increases, severance, longevity, accruals, and retroactive pay, in accordance with County union contracts and personnel policies.
Review and audit benefits, deductions, accruals, and FMLA tracking in accordance with applicable rules and policies.
Audit new hires, terminations, and personnel movements for proper setup and compliance, and review timesheet entries for alignment with personnel policies and union contract requirements.
Prepare and audit tax deposits in compliance with federal and state withholding laws, and prepare and audit regulatory reports on biweekly, monthly, quarterly, and annual schedules.
Process payments to vendors for payroll deductions, PERA, Nationwide, Wex, and other related items.
Prepare employment verifications.
Audit and prepare insurance billings and notify vendors of adjustments to ensure correct employee plan enrollment, coverage, and payments.
Maintain information and collaborate on modifications to union and non-union language used during labor-relations negotiations.
Assist with processing real estate tax payments.
Attend work regularly and in a timely manner.
Perform other duties as assigned or apparent.
Perform responsibilities consistently with the County’s mission and values; maintain respectful and collaborative relationships; respect employee diversity; remain knowledgeable of applicable policies and procedures; and comply with rules and policies for a safe work environment.