Deputy Auditor - Payroll

Dubuque County•Dubuque, IA

About The Position

The Deputy Auditor - Payroll is responsible for establishing, managing, directing, maintaining, and processing all phases of Dubuque County payroll accurately and on time. The role oversees day-to-day payroll operations, process improvements, project management, payroll taxes, and internal and external audits. It also supports procurement policies and transactions and provides backup for accounts payable as needed. The position works with departments, technical support, auditors, government agencies, and other internal and external partners to maintain payroll system performance, compliance, accurate reporting, reconciliations, and confidential records. The role maintains payroll procedures and policies, researches complex payroll issues, and provides guidance to Human Resources staff on employee time and payroll discrepancies.

Requirements

Associate’s degree in finance, accounting, or a related field, or equivalent experience.
Five years of payroll management experience, including at least three years of payroll analysis.
Authorized to work in the United States; Dubuque County does not sponsor work visas or provide immigration sponsorship.
Ability to plan, manage, and organize multiple projects simultaneously.
Strong attention to detail and ability to analyze and resolve problems.
Ability to perform job responsibilities without supervision.
Excellent written and oral interpersonal and communication skills.
Previous experience managing payroll for a large employer, including data entry, required reporting, and potentially addressing IRS issues.
Advanced Microsoft Office skills, especially Microsoft Excel.
Knowledge of ethical accounting standards.

Nice To Haves

Certified Payroll Professional (CPP) or Certified Public Accountant (CPA); three additional years of experience may be substituted in place of certification or CPA.
Experience with the Tyler software suite.
Experience with Wisconsin, Illinois, and Iowa payroll tax filings.

Responsibilities

Develop and control tasks necessary to meet County payroll processing objectives, maintaining relationships within the organization, with auditors, and with government agencies.
Collaborate with technical support on system updates, testing, results sharing, and required system modifications.
Calculate payroll liabilities, tax withholdings, and payments using the Tyler system.
Stay current on payroll legislation and regulations, and ensure compliance with applicable requirements and timelines.
Provide departmental guidance and file payroll data and payments accurately, compliantly, and on time with appropriate authorities.
Write and update payroll policies, guidelines, and procedures.
Research complex issues and determine appropriate solutions.
Create tax and deduction reports; prepare accounting and financial transactions, reports, documents, and requested special reports.
Collaborate with Human Resources and other partners to ensure compliance with wage, hour, tax, compensation, and fringe-benefit regulations.
Guide Human Resources staff in collecting and processing employee time and resolving discrepancies involving pay or deductions.
Ensure payrolls comply with Auditor’s Office policies and procedures.
Maintain payroll records and monitor payroll system integrity.
Review payroll-related accounts and ensure their accurate and timely reconciliation within the accounting system.
Work with the Auditor’s Office financial team on new accounts and revisions to the accounting structure related to payroll.
Prepare audit support schedules, reports, and other deliverables for the annual external financial audit.
Research, update, calculate, and maintain records associated with IPERS.
Protect the confidentiality of payroll information and records and maintain appropriate internal controls.
Perform periodic internal reviews and prepare materials for internal audits and account reconciliations.
Back up accounts payable duties as needed to support timely payment processing.
Create, administer, and update County procurement policies and procedures.
Review, approve, and process Procurement Card transactions.
Maintain professional and technical knowledge through educational workshops, professional publications, and professional networks.
Perform other duties or responsibilities deemed necessary by the Auditor.