Payroll Technician

City of Casper•City Hall - Casper, WY

8d•Onsite

About The Position

The City of Casper is seeking a Payroll Technician to play an important role in ensuring our employees are paid accurately and on time. This position is ideal for someone who enjoys working with numbers, solving problems, managing detailed information, and providing excellent customer service. You’ll support the City’s full payroll cycle, maintain critical payroll records, help employees and supervisors navigate payroll questions, and ensure compliance with payroll requirements and deadlines. If you have payroll, accounting, or employment records experience and are looking for a position where accuracy, confidentiality, and service truly matter, we encourage you to apply and bring your skills to the City of Casper team. Incumbent is responsible for a variety of technical duties relating to the City’s payroll.

Requirements

Knowledge of modern office procedures, methods and use of technological equipment including database management and use of software applications.
Knowledge of customer service principles.
Knowledge of data analysis methods.
Knowledge of record keeping and file management principles.
Knowledge of applicable union contracts, Personnel Rules and Regulation Manual, classification and compensation plan, and various applicable payroll regulations.
Knowledge of pertinent Federal, State, and local laws, codes, and regulations relating to employment law principles and practices.
Knowledge of accounting techniques and spreadsheet reporting.
Knowledge of basic operations, services, and activities of a payroll processing system.
Knowledge of principles and practices of payroll preparation, reporting, and maintenance.
Knowledge of methods and techniques of calculating various payroll deductions.
Knowledge of mathematical principles and practices.
Knowledge of computers and basic software programs.
Ability to routinely demonstrate the City of Casper core values.
Ability to follow all City safety rules and procedures and immediately respond to/investigate observations or employee reports of accidents/incidents or unsafe conditions.
Ability to perform responsible administrative functions involving the use of independent judgment and personal initiative.
Ability to respond to and resolve difficult and sensitive questions and concerns; analyze situations and recommend courses of action.
Ability to organize records in an easily retrievable fashion.
Ability to operate a variety of modern office equipment and tools.
Ability to maintain confidential data and information.
Ability to work on a variety of tasks simultaneously in person and on the phone.
Ability to accurately proofread numerical and text data.
Ability to be flexible with assignments, which may change.
Ability to perform basic math calculations, including percentages, fractions, and concepts of the City’s budgeting system, calculating payroll, and paid time off deductions.
Ability to prepare and maintain employee payroll and accounting records.
Ability to learn, apply, and communicate union contracts, employment agreements, City policies, procedures, laws, and regulations.
Ability to compose appropriate recommendations and prepare clear and concise reports.
Ability to comply with strict deadlines and prioritize workload.
Ability to maintain a neat and professional appearance.
Ability to communicate effectively verbally and in writing.
Ability to follow written and verbal instructions and direction.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Skill in gathering, compiling, and organizing information.
Skill in maintaining confidentiality.
Skill in handling multiple tasks simultaneously.
Skill in operating in a courteous, knowledgeable, and tactful manner with customers, staff, and the general public.
Skill in operating modern office equipment, software, and operating systems/applications.
Skill in operating a computer and related software applications.
Skill in time management.
Skill in mathematical equations.
Skill in maintaining records and files.
Skill in efficient typing and data entry.
Skill in providing customer service.
Skill in assembling and organizing data and information.
Skill in implementing and monitoring policies and procedures.
Skill in oral and written communication sufficient to exchange or convey information and receive work direction.
High school diploma or equivalent (G.E.D.) required.
Minimum of two (2) years of increasingly responsible payroll, employment records management, and/or accounting experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Nice To Haves

Associate's degree in finance, accounting, business administration or a related field preferred.
Possession of a valid Wyoming driver’s license preferred.
Possession of a Certified Payroll Professional (CPP) certification preferred.

Responsibilities

Provides technical assistance and information to employees, supervisors, and members of the public regarding payroll; handles general customer service inquiries and complaints to ensure quick, equitable, and courteous resolution.
Performs full-cycle payroll processing for all City employees including importing employee hours, entering adjustments, correcting errors, transmitting direct deposit files, and verifying payroll deposits and earnings statements each pay period.
Reviews all data entry on employee changes for timeliness and accuracy including new hires, promotions, benefit changes, W-4 updates, and other payroll related adjustments.
Processes off-cycle payroll checks as needed; reconciles and submits retirement files and other related documents and payments to various vendors; ensures compliance with City policies, procedures, and Federal and State regulations.
Ensures that the City meets legal requirements regarding payroll taxes and garnishments; provides payments to Wyoming Workers Compensation, the IRS, and other regulatory bodies; inputs, retrieves, and analyzes a variety of fiscal and statistical data relating to payroll; compiles, reviews, and files monthly, quarterly, and annual payroll reports.
Maintains position control, pay and deduction code master, vendor information, and general ledger expense lines in payroll software system; updates and distributes City holiday and pay day schedules annually.
Generates and distributes W-2's and corresponding reports within mandated timeframes; completes transfer of funds for payroll tax deposits and payroll deduction liabilities.
Keeps current on new trends, laws, and training in payroll.
Assists the independent auditor with annual audits of the City’s payroll maintenance records.
Retains payroll records in accordance with applicable retention laws.
Participates in the coordination and administration of special projects, reports, or programs as assigned.
Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.
Performs other duties of a similar nature or level.