Payroll Technician

Tillamook County•Tillamook, OR

11d•Onsite

About The Position

The Payroll Technician performs specialized accounting work of a complex nature in the Payroll Section. This role involves processing various payroll and other fiscal records related to deferred compensation, income tax withholding, retirement, various insurances, COBRA, union remittances, and garnishments. The position applies laws, rules, and regulations related to payroll operations, investigates, balances, and audits payroll components of the County’s accounting system. The Payroll Technician participates in the operation of the Finance and Accounting department, provides payroll accounting and accounts payable backup, and verifies timesheets for accurate recording of information. They also review and input employee information provided by Human Resources.

Requirements

High School diploma or equivalent
One (1) year of experience of progressively responsible payroll processing.
At time of appointment, must possess a valid Oregon driver's license, or be able to attain one within six (6) months of hire, and maintain an acceptable driving record.
Must pass a pre-employment criminal history background check.

Nice To Haves

Associate's degree preferred.
Collective Bargaining Agreement payroll experience.

Responsibilities

Processes the County-wide payroll program.
Audits and calculates time sheets, inputs data into accounting system, balances payroll, generates and disburses checks/vouchers, and runs audit reports.
Prepare reports for payroll, insurances, workers’ compensation, IRS, retirement, and other benefits.
Post reconciled accounts to general ledger.
Issue W-2s and 1095-Cs.
Ensures compliance with appropriate regulations and policy.
Meets with County Treasurer and Human Resources and Risk Management Director to clarify and resolve pay plan issues, clarify personnel rules, and ensures compliance with collective bargaining agreements.
Monitors, processes, records, and maintains employee payroll database, including new hire information, withholding information, benefit information, and voluntary deductions.
Applies thorough knowledge of automated payroll system in preparing semi-monthly payroll for all employees.
Corrects time reporting changes or errors, calculating the correct pay amount, leave balances, retirement, union, FICA, workers compensation, unemployment, and disability amounts; processes any changes in employee voluntary deductions.
Processes garnishments, federal and state liens on wages and Support Orders received.
Assists and backs up review and accuracy of 941 forms, Oregon Quarterly/FRANCES, W-2s, and 1095-Cs.
Assists and provides back-up in Reconciling and transmitting electronic remittance on all deferred compensation and retirement funds to third party carriers on a monthly basis.
Verifies monthly or quarterly statements from carriers to individual employee records.
Provides back-up in advising department and employees on the proper form completion of income tax withholding forms (W-4); notifies Oregon Department of Revenue as required, based upon certain reporting requirements.
Prepares monthly union remittances, e.g., dues, fair share and insurance and other voluntary deductions.
Reconciles system-generated reports to the remittance.
Assists employees and departments in resolving payroll concerns and responds to representatives from other agencies on payroll issues.
Assists with the County Public Employees Retirement System (PERS) account by collaborating closely with Payroll Specialist and Oregon PERS representatives, aligning payroll software integration, and ensuring seamless communication between systems and stakeholders.
Assists and provides backup for all PERS reporting requirements, including eligibility, wage and demographic reports.
Performs additional duties as assigned.