Payroll Technician II

Cal Poly Pomona•Pomona, CA

2d•$4,037 - $4,457

About The Position

Payroll and Benefits Services at California State Polytechnic University, Pomona administers payroll, employment, benefits, and leave programs for university employees and maintains accurate, secure, and compliant employment and payroll records. The Payroll Technician II serves as the primary payroll resource for assigned employee groups, with primary responsibility for Student Payroll and related employment transactions. The role independently handles moderately complex payroll and personnel transactions using the Common Human Resources System (CHRS), the State Controller’s Office (SCO) Personnel Information Management System (PIMS), and related reporting tools. The position interprets and applies CSU policies, collective bargaining agreements, applicable laws, education codes, regulations, and campus procedures while maintaining data integrity and providing guidance to employees and departments. This is a full-time, long-term temporary appointment for six months. The anticipated hiring range is $4,037–$4,457 per month. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

Requirements

Equivalent combination of education and experience that provides the required knowledge and abilities.
Equivalent to two years of payroll and personnel experience.
Ability to acquire working knowledge of and independently select and apply CSU policies, procedures, programs, guidelines, applicable state and federal laws, education codes, and collective bargaining agreements.
Ability to use web browsers, electronic calendaring programs, ERP/HRIS, data management systems, and current word-processing and spreadsheet software.
Ability to audit and reconcile data, interpret written rules and regulations, perform mathematical calculations, and accurately enter data.
Ability to organize work, set priorities, meet critical deadlines, work independently, and make sound decisions and recommendations regarding payroll activities.
Ability to establish effective working relationships and respond with tact, courtesy, and good judgment.
Ability to follow oral and written instructions, communicate effectively, and read and write at a level appropriate to the position.
Thorough knowledge of general office methods, practices, and procedures, or ability to acquire relevant policies, laws, codes, and agreements quickly.

Nice To Haves

Three to five years of experience preparing and processing personnel or payroll documentation, preferably with California State University payroll.
Experience in an institutional or educational environment with a customer-oriented, service-centered approach.
PeopleSoft Workforce Administration, Time and Labor, or Absence Management experience.
Certified Payroll Professional (CPP) certification.

Responsibilities

Serve as the primary payroll resource for assigned employee groups, including student employees, and administer Student Payroll and related employment transactions.
Process, analyze, audit, and reconcile payroll and personnel transactions in CHRS and SCO PIMS, including appointments, employee data changes, compensation actions, leave transactions, separations, and retirement membership transactions.
Interpret and apply CSU policies, collective bargaining agreements, payroll regulations, education codes, and federal and state laws; review supporting documentation, research employment and payroll history, and resolve discrepancies.
Coordinate student appointments, mass hires and separations, Federal Work-Study appointments, employment eligibility, academic term processing, and payroll compliance.
Maintain the integrity of employee and payroll data and consider effects on payroll, benefits, retirement, labor cost distribution, financial reporting, identity management, and other integrated systems.
Calculate, process, and reconcile payroll and compensation, including regular pay, overtime, shift differentials, stipends, excess hours, callback pay, retroactive adjustments, academic pay, final settlements, and supplemental payments.
Review payroll before confirmation and release; investigate discrepancies and make corrections such as supplemental payments, salary adjustments, reversals, fund transfers, and accounts receivable.
Process payroll transactions related to disability, workers’ compensation, leave programs, direct deposit, tax withholding, garnishments, tax levies, dock adjustments, salary advances, taxable fringe benefits, and voluntary deductions.
Reconcile salary advances, accounts receivable, deductions, and reports, and maintain awareness of payroll effects on tax, retirement, financial, and leave reporting.
Administer time reporting and leave accounting; review and process accruals, overtime, compensatory time, state service dates, work schedules, and a range of paid and unpaid leave programs.
Guide departmental timekeepers and managers on time reporting, leave eligibility, work schedules, and deadlines; review time submissions, identify discrepancies, and process exception reporting when appropriate.
Calculate plus and minus pay periods for employees with irregular schedules and monitor intermittent work hours for CalPERS retirement eligibility and employment-limit compliance.
Respond to payroll and personnel inquiries and explain policies, procedures, agreements, and regulations concerning payroll, leave, retirement eligibility, taxes, pay schedules, holidays, and employment status.
Coordinate employment verifications, unemployment insurance audits, payroll data requests, and other employment-related inquiries.
Maintain employment records in accordance with CSU retention requirements, including I-9 documents, confidentiality agreements, access forms, retirement forms, emergency contacts, surveys, and separation clearances.
Develop and maintain payroll procedures, desk guides, and operational documentation; conduct payroll audits, analyze reports and trends, and recommend process improvements.
Participate in payroll system testing, upgrades, implementations, and operational projects, and provide records and supporting documentation for audits and agency requests.
Perform other duties as assigned in support of Payroll Services and departmental operations.