Payroll Technician II

City of Sunnyvale•Sunnyvale, CA

13d•Onsite

About The Position

The City of Sunnyvale is hiring a regular full-time Payroll Technician II in the Finance Department. This position is part of a small team responsible for processing payroll for the City, serving a complex and dynamic workforce that includes shift work, police and fire pay, and a variety of regular and seasonal employees. The ideal candidate will be a core payroll team member who thrives in a fast-paced environment, delivers outstanding customer service, stays highly organized, and possesses a strong attention to detail. This position reports directly to the Principal Payroll Analyst and, under their supervision, provides detailed and difficult technical payroll support in the preparation and processing of the City's biweekly payroll.

Requirements

Graduation from high school or tested equivalent, supplemented by college-level course work in accounting, economics, business or public administration.
Two years of technical financial support experience, with some payroll experience, which includes the use of automated financial systems.
Possession and continued maintenance of a valid class C California driver's license and a safe driving record or the ability to provide alternative transportation which is approved by the appointing authority.
Knowledge of payroll processes, laws and regulations as established by the Department of Labor (Fair Labor Standards Act).
Knowledge of applicable municipal codes, state and federal laws.
Ability to independently apply a wide variety of payroll policies, procedures and regulations.
Ability to independently interpret and explain payroll matters to others.
Ability to identify and correct errors in mathematical computations and improper entries on a variety of documents.
Ability to recognize priorities; plan and organize work to meet deadlines.
Ability to understand and apply laws and procedures.
Ability to learn and apply a wide variety of payroll policies, procedures and regulations.
Ability to learn to interpret and explain payroll matters to others.
Ability to learn to identify and correct errors in mathematical computations and improper entries on a variety of documents.
Ability to establish and maintain complex filing systems.
Ability to perform mathematical calculations and complex data processing tasks rapidly and accurately.
Ability to operate a computer using word processing and business software and other office equipment.
Ability to understand and follow written and oral instructions.
Ability to establish, maintain and promote positive and effective working relationships with employees, other agencies and the public.
Ability to communicate effectively, orally and in writing.
Ability to demonstrate initiative and exercise good judgment in the performance of duties.
Ability to work independently and as a team member; recognize and set priorities and meet deadlines.
Ability to observe safety principles and work in a safe manner.

Nice To Haves

Experience in a public agency.
An Associate's degree.

Responsibilities

Performs a variety of technical accounting duties in the preparation, maintenance and processing of the City's biweekly payroll.
Processes wage garnishment and levies for employees in accordance with regulations as prescribed by regulatory authorities.
Processes, codes, enters, and retrieves confidential payroll data, using computerized financial and payroll systems.
Verifies accounting entries, maintains and reconciles complex payroll records.
Responds to inquiries from departments and City staff; assists in the resolution of payroll problems and payroll transaction exceptions.
Maintains the centralized payroll filing system.
Follows rules, regulations, policies, ordinances and laws as it pertains to payroll functions, such as; Wage and Hour laws, tax laws, and related payroll legislation.
Maintains detailed records and resolves complex administrative discrepancies.
Assists employees with information concerning their paychecks and related matters.
Prepares special reports and/or supplemental data for required forms as necessary; develops spreadsheets of varying sizes and complexity; utilizes database management systems.
Makes mathematical and/or statistical calculations of salary, deductions, leave adjustments, wage attachments and other payroll related adjustments.
Generates manual payroll checks and maintains manual check register.
Prepares payroll check requisitions and wire transfer spreadsheet and posts into the financial system.
Analyzes and reconciles deferred compensation reports.
Maintains control log of Federal, Medicare, OASDI Taxes, State Income Taxes, and SDI Taxes; is aware of and complies with specific due dates for tax payments and deposits tax payments via Electronic Federal Tax Payment System (EFTPS).
Assists with year-end audit tasks.
Researches and prepares PERS service credit requests and verifies employee's earnings for State Employment Development Department as requested.
Maintains PERS summary spreadsheet for inclusion in the City's annual financial report and for City budget development purposes.