Payroll Technician II

California State University•Allen, TX

6d•$4,037 - $5,120

About The Position

The Payroll Technician II independently processes confidential, moderately complex payroll and personnel transactions for assigned campus units, ensuring timely and accurate pay for staff, management, faculty, and student assistants. The role interprets and applies relevant laws, regulations, collective bargaining agreements, and policies, including issues not specifically addressed by existing precedents or guidelines. It analyzes information, resolves payroll issues, responds to questions across bargaining units, and determines appropriate actions within established practices. The technician also interprets and implements directives from technical letters. The position calculates and processes pay, leave, employment-status, and pay-status transactions across a range of plans and circumstances, including regular and intermittent full-time and part-time employment, overtime, special consultant pay, shift differentials, call-back pay, and appointments, promotions, demotions, reclassifications, retirements, and separations. It processes vacation, holiday, sick, workers’ compensation, bereavement, disability, and compensatory time, along with other specified pay arrangements and adjustments. The technician processes levies, garnishments, and court-ordered wage withholding and assignment orders; organizes work to meet strict payroll deadlines; prepares and reviews payroll documents; corrects errors and overpayments; and coordinates collection activities. The role also generates and reconciles reports, including CIRS reports, audits and clears errors in CHRS Absence Management and Time & Labor, reconciles employee work schedules, and maintains residency-status and ACA data in applicable systems. The position provides guidance, assistance, and training to campus payroll users, helps train new payroll technicians, and performs other related duties as assigned. A satisfactory background check is required before an offer can be made. The position is designated as a mandated reporter under California law. CSUCI does not currently sponsor staff or management positions for H-1B employment visas; applicants must be authorized to work for any U.S. employer.

Requirements

At least two years of payroll experience preparing and processing payroll and personnel documents.
Thorough knowledge of general office methods, practices, and procedures.
Ability to select, interpret, and apply moderately complex policies, procedures, programs, state and federal laws, educational codes, and collective bargaining agreements, including situations not clearly addressed in available guidelines.
Ability to accurately enter, audit, and reconcile data and perform mathematical calculations.
Ability to organize work, set priorities, and meet critical deadlines in a fast-paced environment.
Ability to work independently and make sound decisions and recommendations regarding payroll activities.
Ability to follow oral and written instructions, read and write at a level appropriate to the position, and communicate effectively verbally and in writing.
Proficiency in Microsoft Word, Excel, and Outlook, and ability to use web browsers, electronic calendaring programs, and data management systems.
Must satisfactorily complete a background check, including a criminal records check, before an offer of employment.
Must comply with mandated-reporter requirements under the California Child Abuse and Neglect Reporting Act and CSU Executive Order 1083.
Applicants must be authorized to work for any employer in the United States.

Nice To Haves

Higher education experience.
Thorough knowledge of state or municipal payroll systems and general office methods, practices, and procedures.
Familiarity with the Personnel Information Management System.
Ability to establish and maintain effective working relationships, provide responsive customer service, and exercise tact, courtesy, and good judgment.

Responsibilities

Independently process confidential, moderately complex payroll and personnel transactions for assigned campus units to ensure timely and accurate pay.
Interpret and apply applicable laws, rules, regulations, collective bargaining agreements, policies, and technical-letter directives.
Analyze information, resolve payroll issues, answer questions across bargaining units, and determine appropriate actions within established guidelines.
Calculate and process payroll transactions for multiple pay plans, employment and pay-status changes, leaves, and salary adjustments.
Process appointments, promotions, demotions, reclassifications, retirements, and separations.
Process levies, garnishments, court-ordered wage withholding, and wage assignment orders.
Organize work to meet strict payroll deadlines.
Prepare and review payroll documents; identify and correct errors and overpayments; coordinate collection activities.
Generate and reconcile reports, including Campus Information Retrieval System (CIRS) reports.
Audit and clear errors in CHRS Absence Management and Time & Labor modules and reconcile employee work schedules.
Update and maintain residency-status and Affordable Care Act (ACA) data in applicable systems.
Provide guidance, assistance, and training to campus payroll users and assist in training new payroll technicians.
Perform other related duties as assigned.