Payroll Technician II

CSU Careers•Fresno, CA

22h

About The Position

Under general supervision of the Manager of Payroll Services, the Payroll Technician II processes confidential, technical payroll and personnel transactions to ensure timely and accurate pay for assigned campus units. The role calculates pay for staff, management, tenure and tenure-track faculty, temporary faculty, student assistants, instructional students, and graduate student employees across multiple CSU pay plans, including annual, 10/12, 11/12, academic-year, summer-session, and special-consultant pay. The position processes employment-status transactions such as promotions, demotions, appointments, probationary actions, leaves of absence, reclassifications, retirements, and separations. It researches and resolves payroll questions involving collective bargaining units, state and federal laws, technical letters, memoranda of understanding, and policies. The technician calculates and processes workers’ compensation, disability, paid and unpaid leave, AWOL, military leave, garnishments, and court-ordered wage withholding; calculates leave accruals; and updates the campus HRIS PeopleSoft system. The incumbent learns and updates the State Controller’s Office Payroll Input Management System (PIMS) and PeopleSoft CMS for transactions. The role works closely with the State Controller’s Office and other state agencies, serves on the campus Payroll team, and receives lead work direction from the Payroll Lead.

Requirements

High school diploma or GED equivalent.
Two years of experience preparing and processing payroll and personnel documents, or closely related experience.
Thorough knowledge of general office and payroll methods, practices, and procedures.
Knowledge of, or the ability to quickly acquire, applicable policies, procedures, programs, guidelines, state and federal laws, educational codes, and collective bargaining agreements.
Knowledge of personal computer software, including Microsoft Office applications such as Excel, Word, PowerPoint, and Outlook, Adobe, HRIS, and data-management systems.
Ability to research and apply moderately complex policies, procedures, programs, laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines.
Ability to organize work, set priorities, and meet critical deadlines.
Ability to establish and maintain effective working relationships and promote a positive, service-oriented, collegial work environment.
Ability to perform mathematical calculations and accurately calculate salaries, disability payments, and percentages.
Ability to work independently and make sound decisions and recommendations regarding payroll activities.
Ability to use word-processing and spreadsheet software, web browsers, HRIS (PeopleSoft), process guides, and data-management systems.
Ability to read and write at a level appropriate to the position.
Ability to interpret policies and procedures and apply sound judgment under direct supervision.
Ability to communicate clearly and effectively, orally and in writing, using good business English and appropriate terminology.
Ability to work in a fast-paced environment and provide good customer service.
Excellent organization and time-management skills to handle a heavy workload, changing priorities, and competing deadlines.

Nice To Haves

Ability to type and use 10-key at a minimum rate of 40 wpm.
Experience with PeopleSoft.
Experience with the State Controller’s Payroll Information Management (PIMS) database.
Experience processing payroll in higher education.

Responsibilities

Process confidential payroll and personnel transactions for assigned campus units to ensure accurate and timely pay.
Calculate pay for employees across multiple job categories and CSU pay plans.
Process employment-status transactions, including promotions, demotions, appointments, probationary actions, leaves of absence, reclassifications, retirements, and separations.
Research, troubleshoot, and resolve payroll questions involving collective bargaining agreements, laws, technical letters, memoranda of understanding, and policies.
Calculate and process workers’ compensation, disability, leave with or without pay, AWOL, military leave, garnishments, and court-ordered wage withholding orders.
Calculate leave accruals and update the campus HRIS PeopleSoft system.
Learn and update PIMS and PeopleSoft CMS for payroll and personnel transactions.
Work with the State Controller’s Office, other state agencies, and the campus Payroll team.