PAYROLL TECHNICIAN II (Payroll Department)

Elk Grove Unified School District•Elk Grove, CA

14h•Onsite

About The Position

Under the direction of the Manager - Compensation and Benefits, the Payroll Technician II performs technical accounting work in the preparation, processing, verification, and maintenance of payroll and related records for District certificated and classified personnel. This role handles more complex payroll functions than the Payroll Technician I position. The position coordinates employee benefit programs and supports employees with payroll and benefits questions. The work includes maintaining payroll and benefit records, reviewing payroll data for accuracy, reconciling reports and deductions, preparing benefits information, and communicating with employees and external agencies. The work is performed in an office environment with constant interruptions.

Requirements

High school graduation supplemented by 9 college-level units, or an equivalent combination of education and experience.
Three years of experience in payroll or benefits, or an equivalent combination of education and experience.
Type at least 35 words per minute from clear copy; a certificate verifying 35 net words per minute on a five-minute timed test must be submitted with the application.
Knowledge of payroll preparation, monitoring, and control; payroll record-keeping and filing; tax withholding, voluntary deductions, garnishments, and fringe benefits; modern office practices and equipment; applicable Education Code sections and other laws; interpersonal skills; telephone techniques; and computer-terminal and office-equipment operation.
Ability to perform payroll record-keeping; balance and reconcile payroll reports; coordinate employee benefits; learn to interpret, apply, and explain rules, regulations, policies, and procedures; process payroll records; perform arithmetic accurately; follow directions; maintain effective working relationships; meet schedules; maintain confidentiality; communicate orally and in writing; complete work amid interruptions; maintain records and prepare reports; and operate a computer and standard office equipment.
Ability to maintain consistent, punctual, and regular attendance; move hands and fingers to operate a computer keyboard; see to read materials; hear and speak to exchange information in person and by telephone; and sit for extended periods.
Submit a completed online application and scanned PDF documents: signed letter of introduction, two signed letters of recommendation dated within the last 12 months, resume, and typing certificate.

Responsibilities

Coordinate benefit programs, including deferred compensation, tax shelters, health insurance, FMLA, and COBRA; maintain employee records, process enrollments and payroll-system entries, monitor eligibility, reconcile accounts, and prepare vendor payments.
Balance and reconcile monthly payroll reports for health insurance, retirement, unemployment insurance, and other deductions, including STRS and PERS.
Communicate with active and retired District employees and government and insurance agencies regarding payroll, employee deductions, and record-keeping requirements, standards, and procedures.
Prepare employee benefit packages and conduct employee benefits orientation.
Provide customer service to employees seeking assistance with payroll issues.
Organize, prepare, and maintain payroll records for certificated and classified personnel.
Review and verify coding and data input for regular and variable payrolls; audit payroll information for accuracy.
Maintain voluntary deduction files, including computation, input, verification, and balancing against the payroll register.
Audit and input employee W4, DE4, W5, and other forms.
Distribute payroll warrants and W2 forms.
Generate and audit salaries for classified and certificated personnel.
Perform related duties as assigned.