Payroll Technician I/II

California State University, Sacramento•Sacramento, CA

11d•$3,738 - $4,836•Hybrid

About The Position

This position is for a Payroll Technician I/II at Sacramento State. The role involves processing payroll and personnel transactions for various employee groups, ensuring timely and accurate pay, and providing customer service. The specific level (I or II) and salary step will be determined based on qualifications and experience. The position is classified as Non-Exempt, meaning it is eligible for overtime compensation. The department, Payroll Services, is responsible for processing payroll warrants and coordinating leave credits for all employees.

Requirements

Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry (for Payroll Technician I).
Equivalent to two years of payroll and personnel experience (for Payroll Technician II).
Knowledge of general office methods, practices, and procedures.
Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
Ability to acquire the skill to use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems.
Ability to audit and reconcile data.
Ability to interpret and apply written rules and regulations.
Ability to establish and maintain effective working relationships with others.
Ability to exercise tact, courtesy, and good judgment in responding to others.
Ability to use current computer word processing and spreadsheet software programs.
Ability to perform mathematical calculations.
Ability to accurately enter data.
Ability to follow oral and written instructions.
Ability to communicate effectively with others.
Ability to read and write at a level appropriate to the position.
Knowledge of general payroll and/or human resources procedures.
Ability to interpret policies and procedures, then apply sound decisions under direct supervision.
Working knowledge of personal computer hardware and software such as Microsoft Office (Excel, Word, PowerPoint, Teams), ERP/HRIS, and related data management systems.
Communicate clearly and effectively, both oral and written using good business English, grammar, and appropriate terminology.
Ability to work in a fast-paced environment and have good customer service skills.
Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents.
Thorough knowledge of general office methods, practices, and procedures (for Payroll Technician II).
Thorough knowledge of, or the ability to quickly acquire knowledge of, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements (for Payroll Technician II).
Ability to select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines (for Payroll Technician II).
Ability to organize work, set priorities, and meet critical deadlines (for Payroll Technician II).
Ability to work independently (for Payroll Technician II).
Ability to make sound decisions and recommendations regarding payroll activities (for Payroll Technician II).
Knowledge of personal computer software such as Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams), ERP/HRIS, and other payroll data management systems (for Payroll Technician II).
Ability to interpret pay practices and policies, then apply business math skills to employee paychecks (e.g., the ability to correctly calculate salaries, disability payments, percentages, fractions) (for Payroll Technician II).
Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines (for Payroll Technician II).
Ability to collaborate and work with other state agencies (for Payroll Technician II).
Satisfactory completion of the background check process.

Nice To Haves

Understanding University policy regarding employment of student, academic, and staff employees.
Ability to coordinate and prioritize workload to meet firm processing deadlines.
PeopleSoft and PIMS or similar HCM experience.
Experience working in an institution of higher education.
PeopleSoft or State Controller’s PIMS database experience.
Experience in navigating pay policies in a union environment.

Responsibilities

Perform standardized payroll and personnel duties for student and other academic employees in PeopleSoft/CHRS and PIMS.
Provide high-level customer service at the front desk reception in Payroll Services.
Provide information on payroll and personnel, and guidance on routine matters.
Run daily pay warrant register reports and share with the campus Disbursement Team.
Create and maintain new hire packets.
Answer phone inquiries and look up employees in PeopleSoft/CHRS and PIMS.
Distribute in-coming mail, subpoenas, personnel records requests, and audit inquiries.
Process Absence Management timesheet data entry.
Maintain Payroll documents such as timesheets, Employment Payroll Transaction forms, Employee Action Forms (EAR), and medical leave documents.
Assist with New Hire Orientations.
Process a high volume of payroll invoices for the College of Continuing Education.
Maintain and monitor employee leave records, run queries, review, audit, reconcile and correct data, compute net pay, process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders.
Enter payroll and personnel transactions, prepare documents, verify and audit information in preparation for payment release.
Respond to payroll requests.
Prepare payroll/HR data reports and worksheets.
Process a wide range of confidential, technical payroll and personnel transactions for assigned units.
Calculate pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans.
Process employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations.
Handle troubleshooting, resolution, and answering questions across all collective bargaining units, state and federal laws, technical letters, MOUs, and policies.
Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments, and court-ordered wage withholding orders.
Calculate leave accruals and update the campus ERP/HRIS PeopleSoft system.
Learn and update two databases: Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions.
Work closely with the State Controller’s Office and other state agencies.
Serve as a member of the campus Payroll team and take lead work direction from the Payroll Lead.