Payroll Supervisor

City of Johnson City•Johnson City, TN

9d•Onsite

About The Position

The City of Johnson City, Tennessee is accepting applications for a Payroll Supervisor in the Finance Department. The employee performs difficult technical accounting work of high responsibility related to the processing and review of payroll and all related transactions. Supervises and directs the work of the Payroll Technicians; does related work as required. The work of this class involves responsibility for the payroll for all City employees. The employee will perform difficult accounting and reporting tasks including preparing payroll and all related functions. A considerable amount of contact with other City employees is involved in the work of this class. Initiative and self-motivation is required. This is a working supervisory role and the position will perform routine duties in support of the payroll function. The employee is under the general supervision of the Finance Director.

Requirements

Thorough knowledge of payroll practices, accounting principles, federal/state payroll regulations, clerical methods used in keeping and auditing fiscal accounts and records, and of office terminology, procedures, routines and equipment
General knowledge of business arithmetic and English in preparation of report analyses
Some knowledge of professional accounting practices
Ability to understand and carry out complex oral and written instructions
Ability to operate computer terminal
Ability to get along well with others
Strong communication skills and ability to work collaboratively with others
High level of accuracy, integrity, and judgement
Ability to maintain confidentiality of sensitive payroll information
Clerical aptitude
Mental alertness
Good judgment
Accuracy
Integrity

Nice To Haves

College graduate with a bachelor's degree in accounting, finance, or a related field; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Responsibilities

Review timecards of all departments
Monitor all timecard submissions from departments and import into the payroll module
Verify hours (quantity, type, etc.) for all City employees
Analyze timecards for overlapped and excess/short hours for all employees
Communicate with timekeepers to facilitate corrections
Calculate and process garnishments, worker's compensation payments, payouts for termed employees
Process payroll utilizing the Oracle software
Verify and upload payroll direct deposit file to the bank
Process 3rd party payments for certain deductions
Prepare quarterly 941 reconciliation and filings, including the schools
Calculate and process payrolls to termed employees in accordance with City policy
Provide payroll data to various areas as required for grants and other filings
Prepare and file annual W-2s
Track and input military time by employees
Reconcile and submit TCRS retirement payments – both payroll deduction and stabilization
Supervise the work of the Payroll Technicians.
Evaluates and recommends improvements to our processes to increase efficiency.
Authority over decisions regarding payroll corrections and policy interpretations
Provide guidance on complex payroll issues and ensure consistent application of policies
Maintain and enforce internal controls, including segregation of duties, approval workflows and documentation standards
Serve as a subject-matter expert on payroll policies, procedures and system functionality
Maintain audit ready documentation and ensure compliance with federal, state, and local payroll regulations
Will work closely with our software provider and other support personnel to continuously improve our payroll systems and processes.
Performs related tasks as Required