Payroll Specialist

Agility Robotics•Pittsburgh, PA

19d•Hybrid

About The Position

The Payroll Specialist is responsible for accurate, timely, and compliant payroll activities, including biweekly payroll processing, payroll data validation, employee support, tax notice resolution, relocation processing, and support for future RSU payroll processing. The role requires strong attention to detail, urgency, and the ability to independently manage multiple priorities and deadlines. The Payroll Specialist works closely with People Operations, Accounting, employees, and other internal partners to resolve questions and discrepancies and support a positive employee experience. The role also supports payroll audits, nondiscrimination testing, annual reporting, year-end activities, and process improvements. This is a hybrid position based out of the Pittsburgh or Fremont office. The anticipated salary range is $58,000–$91,000 USD; the final offer may depend on factors including location, knowledge, skills, and experience.

Requirements

2–4 years of progressive payroll experience.
Experience processing biweekly payroll in a fast-paced, high-growth environment.
Experience with multi-state payroll.
Experience with payroll data validation, adjustments, and troubleshooting.
Experience working with payroll systems and HRIS platforms.
High sense of urgency and ability to meet time-sensitive deadlines.
Exceptional attention to detail and commitment to accuracy.
Strong communication and collaboration skills.
Ability to independently research issues, identify and recommend solutions, and follow through to resolution.
Moderate to strong proficiency in Excel and/or Google Sheets.
Strong analytical and problem-solving skills.
Ability to manage multiple priorities and work autonomously.
Ability to handle confidential employee and payroll information with discretion.
Strong organizational skills and ability to maintain accurate documentation.
Comfort working in a fast-paced, evolving environment.
Ability to collaborate effectively across People Operations, Accounting, and other internal teams.
Applicants must have current authorization to work in the United States.

Nice To Haves

Experience with payroll taxes, tax notices, or payroll compliance.
Experience with equity/RSU payroll processing.

Responsibilities

Process biweekly payroll accurately and on schedule.
Validate payroll data, including hours worked, earnings, deductions, and adjustments, and identify issues before payroll submission.
Ensure payroll compliance with federal, state, and local wage and hour laws, garnishments, and other mandates.
Respond to payroll tax notices and coordinate resolutions with agencies, internal teams, and external tax partners as needed.
Maintain accurate payroll records and supporting documentation in accordance with company policies and regulatory requirements.
Research and resolve payroll discrepancies and employee questions in a timely manner.
Partner with People Operations on payroll-related requests, questions, and issue resolution.
Monitor automated payroll tax remittances, research issues, and resolve them as necessary.
Review and process employee relocation-related payroll items and validate supporting information and documentation.
Support special payroll calculations and adjustments as needed.
Support payroll processing of Restricted Stock Units (RSUs); further details and frequency are to be determined.
Assist with payroll audits, supporting-document requests, nondiscrimination testing, annual reporting, and year-end payroll activities.
Research and provide payroll data and documentation for internal and external stakeholders.
Collaborate with People Operations, Accounting, employees, and external partners to resolve payroll questions and issues.
Communicate payroll information clearly and professionally while maintaining confidentiality.
Identify opportunities to improve payroll processes, controls, and efficiency, and support special projects and payroll-related initiatives.
Maintain confidentiality when handling employee compensation and other sensitive information.

Benefits

401(k) plan with a 6% company match.
Company stock options.
100% company-paid medical, dental, vision, and short- and long-term disability insurance for employees.
Benefits eligibility beginning on the first day of employment.
Employee Assistance Program (EAP).
Flexible, unlimited PTO and 12 company holidays, including a winter shutdown, for exempt employees.
For non-exempt employees: 10 vacation days, paid sick leave, and 12 company holidays, including a winter shutdown, annually.
Catered lunches four times a week and healthy snacks and refreshments at Salem and Pittsburgh locations.
Paid parental leave programs.
Flexible work arrangements.
Professional development and tuition reimbursement programs.
Relocation assistance for eligible roles.
Annual discretionary bonus for eligible roles.