Payroll Specialist

Eastern Metal Supply•Lake Worth, FL

20d

About The Position

The Payroll Specialist shares responsibility for the organization’s multi-state weekly payroll functions, ensuring employees are paid accurately and on time and that payroll is processed in compliance with government regulations. The role supports payroll for up to 1,000 employees across five company codes and includes auditing payroll, maintaining payroll interfaces, reporting, tax compliance, and year-end processing. The position also performs payroll-related accounting activities, including journal entries, general ledger entries, and monthly reconciliations. Additional duties include administering corporate credit cards, resolving time clock issues, responding to internal inquiries, supporting audits and budgeting, improving processes, and working with the HR team. The work takes place in an office as well as fabrication and manufacturing shops.

Requirements

At least 5 years of experience in a similar-size company.
Knowledge of ADP Workforce Now.
Proficiency with Microsoft applications, particularly Excel.
High degree of professionalism.
Ability to handle confidential material sensitively.
Excellent verbal and written interpersonal communication skills.
Bachelor’s degree in Accounting or Business Administration preferred, or a combination of training and experience considered equivalent.

Nice To Haves

Bachelor’s degree in Accounting or Business Administration.

Responsibilities

Share responsibility for processing and auditing weekly payroll for up to 1,000 employees across five company codes before transmission.
Make payroll adjustments or corrections through journal entries or other established procedures.
Generate weekly, monthly, and quarterly reports of earnings, taxes, and deductions.
Apply judgment within established procedures and propose appropriate solutions.
Follow applicable payroll, employment, and income tax laws, regulations, and operating guidelines.
Ensure ADP general ledger payroll interfaces and uploads are accurate.
Respond to payroll inquiries and report requests from internal stakeholders.
Register with required jurisdictions as needed to ensure tax compliance.
Handle ADP payroll invoices, problems, improvements, and implementation of new systems, upgrades, or modules.
Perform year-end tasks, record fringe benefits, and process special payroll runs and adjustments.
Troubleshoot time clock issues and replace time clocks when needed.
Identify process improvements that increase department efficiency.
Respond to requests for information needed for compliance audits and the annual budget.
Reconcile the employee receivables account monthly.
Prepare monthly general ledger entries for payroll and accruals.
Administer corporate credit cards, including ordering and cancelling cards and handling monthly and miscellaneous reporting inquiries.
Support the HR team and maintain an effective working relationship.
Anticipate and independently solve problems.
Complete special payroll and accounting projects as needed.