Payroll Specialist

Chapman University Careers•Irvine, CA

18d

About The Position

Provides accounting, administrative, and customer service support for payroll processes. The role requires general knowledge of the payroll cycle, garnishments, payroll tax, and manual check calculations. It supports payroll operations, responds to employee and HR inquiries, maintains payroll records, and prepares reports and audit information.

Requirements

General knowledge of the payroll cycle.
Working knowledge of payroll and timekeeping systems, such as PeopleSoft, Workday, ADP, or Kronos.
Previous experience processing high-volume payroll in a fast-paced environment.
Mathematical aptitude.
Good knowledge of FLSA and California labor laws.
Strong attention to detail.
Critical-thinking and problem-solving skills.
Excellent time-management skills.
Excellent written and oral communication skills.
Customer service skills.
Ability to keep information confidential and use discretion.
Strong organizational skills.

Responsibilities

Input employee data into the payroll system.
Prepare bi-weekly and monthly payroll checks.
Reconcile payroll checks to employee registers and resolve discrepancies.
Verify, process, and update direct deposit applications.
Monitor employee timesheets and work with employees and supervisors to resolve issues.
Coordinate with HR to process payroll information changes, including hires, terminations, and assignment changes.
Process direct deposits, stop payments, garnishments, and vacation and sick benefits.
Process off-cycle manual checks.
Prepare reports and data for journal entries, federal and state payroll tax deposits, garnishments, and other payroll remittances.
Answer questions about payroll policies and procedures.
Research payroll requests and resolve payroll discrepancies.
Assist HR with researching, resolving, and answering payroll questions, requests, and discrepancies according to FLSA, California state wage and labor code, DHS, IRS, and Chapman University policies and procedures.
Sort and review payroll information for accuracy and prioritization.
Establish and maintain records for general payroll processes, direct deposits, stop payments, garnishments, and vacation and sick benefits.
File payroll information.
Prepare wage audit information for federal and state agencies.
Prepare special payroll reports for management as requested.
Perform other assigned tasks and duties.