Payroll Specialist

Encore Fire Protection • Pawtucket, RI

11d • Hybrid

About The Position

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen.

The Opportunity
Payroll at Encore moves quickly. With weekly payroll cycles, multiple states, unique job types, prevailing wage requirements, and a steady stream of timecards, accuracy and timing are everything. That’s why we are looking for a Payroll Specialist who enjoys staying organized, solving problems early, and keeping payroll running smoothly behind the scenes. You will support all phases of weekly payroll across our growing workforce, ensuring codes are correct, hours are clean, laws are followed, and employees get exactly what they earned. It is a detail-heavy role that requires focus, consistency, and a knack for spotting errors that others might miss. If you are the type of person who notices a wage code mismatch before the system even loads, or who can look at a timecard and immediately see what does not belong, you will thrive here.

Requirements

• Two to three years of payroll experience, preferably in a construction, service-based or multi-state environment.
• Experience with certified payroll, prevailing wage, or labor-intensive payroll processes.
• Proficiency in Excel including formulas, pivot tables, and organized data management.
• Familiarity with payroll systems; Dayforce and/or SAGE experience is a plus.
• Strong attention to detail with the ability to manage weekly deadlines consistently.
• Clear and professional communication skills with the ability to support employees and internal teams.
• A proactive, accountable mindset with the desire to improve processes and maintain high accuracy.

Nice To Haves

• A bachelor’s degree in Business, HR, Accounting, Finance, or a related field.
• Experience working in a private equity-backed environment or within a scaling, growth-oriented business.

Responsibilities

• Process timely and accurate weekly payroll including hours collection, wage calculations, adjustments, and distribution.
• Reconcile timecards across multiple offices and ensure hours are coded accurately and compliant with wage laws.
• Maintain secure and accurate payroll records including rate changes, deductions, and vacation balances.
• Serve as the go-to resource for employee payroll questions and provide timely, clear, helpful support.
• Manage payroll deductions including benefits, garnishments, and levies.
• Partner with HR and Finance to ensure employee data is accurate and aligned across systems.
• Assist with identifying opportunities for process improvements, automation, and reporting enhancements.

Benefits

• Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
• Comprehensive medical, dental, and vision coverage to keep you and your family healthy.
• Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
• Company-paid life insurance policy of $50,000 to give you peace of mind.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level