Payroll Specialist

Orla Mining • Thunder Bay, ON

6d • CA$78,000 - CA$88,000 • Onsite

About The Position

Orla Mining is seeking a Payroll Specialist to provide reliable, responsive, accurate, and timely payroll service in support of compensation, benefits, payroll tax, and reporting services. This position will liaise with internal and external stakeholders on matters including wages, benefits and pension plans, reporting, and software issues. The role is based in Orla Mining’s office in Thunder Bay, Ontario.

Requirements

• Bachelor’s degree in business administration, finance, accounting, or related field.
• Minimum 2 years of payroll experience.
• Excellent written, verbal and customer service skills.
• Proficiency with Microsoft Office suite.
• Ability to meet strict deadlines and manage multiple tasks.
• Strong attention to detail and analytical skills.
• Professional demeanor with the ability to handle confidential information.
• Ability to communicate clearly and work effectively within a diverse team.

Nice To Haves

• Payroll Compliance Practitioner (PCP) is considered an asset.
• Experience and proficiency using SAP and ADP systems is strongly preferred.

Responsibilities

• Process semi-monthly, special payrolls, and year-end payrolls in a timely and accurate manner using ADP.
• Responsible for all aspects of an employee’s pay, from induction to departure.
• Accurately process changes forwarded by HR, while ensuring adherence to all relevant policies and procedures, permits, and regulations.
• Verify payroll data for accuracy and ensure completion of payrolls by deadlines.
• Responsible for balancing earnings and deductions totals, inspecting automated system outputs such as registers and standard reports, determining and correcting out-of-balance conditions.
• Resolves incomplete transactions, including rejected funds and other processing problems.
• Process and monitor garnishment orders.
• Responsible for generating journal entries for posting into SAP. Liaise with Finance on GL reconciliation issues and mapping.
• Prepare, submit, and file tax/premium reports to government agencies and internal/external reporting to 3rd party vendors. Assist with year end reconciliation and tax reporting.
• Prepares Record of Employment (ROE) according to current Service Canada Instructions and legislation.
• Responsible for reconciling, issuing and distributing annual T4 tax forms, and all year end reporting.
• Maintain detailed records and documentation for audit purposes.
• Participate in payroll projects, develop and maintain payroll procedures.
• Conduct payroll reconciliations, troubleshoot issues, and provide immediate responses to data queries and clarifications.
• Lead in commitment, accountability, respect, teamwork, communication, business sense, and vision.
• Provide direction and assistance to individuals with payroll related queries.
• Performs other related duties as assigned by the Payroll Supervisor.

Benefits

• Defined Contribution Pension Plan (DCPP), including an automatic 5% employer contribution, with the option for employees to receive up to an additional 4% employer match on employee contributions.
• Eligible to participate in the Company’s annual short term incentive program. The target annual bonus for this position is 10% of base salary, subject to individual and company performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level