Payroll Specialist

Flatpay Inc.•New York, NY

6d•$65,000 - $85,000•Onsite

About The Position

Flatpay is hiring an experienced Payroll Specialist to take ownership of payroll for its new US entity. As one of the first US hires, the specialist will build and run a reliable payroll process as the company grows, with particular focus on commission payroll. The role is responsible for ensuring employees are paid accurately and on time while maintaining compliance with US federal, state, and local requirements. The specialist will collaborate with Sales, Finance, HR, and European finance and payroll colleagues, and support payroll and finance projects as needed. The position is fully onsite in Midtown. Flatpay offers a competitive salary and standard US benefits, including health insurance and a 401(k). The salary range is $65,000–$85,000.

Requirements

Proven end-to-end US payroll processing experience, ideally at least 3 years across multiple states.
Hands-on experience with commission-based payroll, such as tiered or accelerated plans, draws, clawbacks, and retroactive adjustments.
Strong working knowledge of US payroll legislation and taxes, including federal, state, and local withholding; supplemental wages; FICA; FUTA; SUTA; FLSA; regular-rate overtime rules; multi-state compliance; and state-specific commission and paid-leave laws.
Experience with benefits and 401(k) administration.
Advanced Excel skills and confidence working with large datasets.
Exceptional accuracy and attention to detail.
Clear communication skills, including the ability to explain pay and commission calculations to employees and stakeholders.
Organization and self-management skills, including the ability to handle competing deadlines and keep payroll on schedule independently.
Discretion and integrity when handling confidential employee data, with an understanding of data protection and privacy requirements.
Problem-solving skills to find the root cause of discrepancies and resolve them quickly.
Collaborative approach and comfort working across time zones with colleagues in Europe.

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), or working toward one of these certifications.

Responsibilities

Run the end-to-end US payroll cycle, including semi-monthly and bi-weekly payrolls, accurately, on time, and in compliance with federal, state, and local requirements.
Own commission payroll, including validating and processing commissions, bonuses, draws, advances, clawbacks, and true-ups according to commission plans and payment schedules; ensure correct taxation, reporting, and inclusion in overtime calculations.
Partner with Sales and Finance to obtain and reconcile commission data, investigate discrepancies, and ensure payouts are complete and approved before payroll runs.
Prepare and file payroll tax deposits and returns, including Form 941 and state equivalents, and manage year-end reporting, including W-2s.
Administer deductions and benefits, including health insurance, 401(k) contributions, and wage garnishments, and send contribution files to benefit and retirement providers.
Prepare and post payroll journals, manage financial entries in the accounting tool, and support month-end close through payroll reconciliations, accruals (including commission accruals), and related reporting.
Respond promptly and clearly to employee payroll and commission queries.
Serve as the key link between HR and Finance to ensure payroll information is accurate, complete, and timely.
Coordinate with European finance and payroll colleagues and support ad hoc finance and payroll projects.