Payroll Specialist

Attunement Search•Santa Clara, CA

21d•Hybrid

About The Position

Attunement Search is partnering with a growing technology organization with a global presence to hire a detail-oriented, hands-on Payroll Specialist. The role manages U.S. multi-state payroll for approximately 350–400+ employees and supports related accounting activities, process improvements, and international payroll coordination. The Payroll Specialist works closely with Human Resources, Benefits, Accounting, and Finance leadership to ensure payroll is accurate, timely, and compliant. The position is based in Santa Clara, California, with a hybrid schedule requiring 3–4 days per week onsite. Compensation is a base salary of $100,000–$115,000 plus an annual bonus opportunity of 8–10%. A competitive benefits package is offered, with details forthcoming.

Requirements

4–7+ years of hands-on payroll experience.
Strong ADP payroll processing experience.
Demonstrated experience managing multi-state payroll for 350–400+ employees.
Working knowledge of payroll taxes, deductions, benefits, and wage-and-hour compliance.
Accounting experience, including GL reconciliations and familiarity with AP/AR functions.
Strong Excel skills and ability to work with detailed payroll data.
Exceptional written and verbal communication skills, including the ability to communicate effectively with employees, HR, and senior leadership.
Ability to manage deadlines independently while maintaining a high level of accuracy and confidentiality.

Nice To Haves

Experience coordinating international payroll.
Experience with Workday or a comparable HCM system.
Familiarity with Microsoft Dynamics 365 Business Central or a similar ERP.
Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
Certified Payroll Professional (CPP) designation.

Responsibilities

Manage end-to-end semi-monthly, multi-state payroll for 350–400+ employees.
Use ADP to process payroll, maintain employee records, review payroll reports, and resolve discrepancies.
Reconcile payroll information between HR systems and payroll platforms.
Process payroll adjustments, bonuses, commissions, terminations, and off-cycle payments.
Ensure compliance with federal, state, and local payroll regulations, including California requirements.
Respond professionally and promptly to employee payroll inquiries.
Prepare payroll-related journal entries and monthly reconciliations.
Assist with month-end close and general ledger reporting.
Provide backup support for Accounts Payable and Accounts Receivable functions as needed.
Maintain accurate payroll documentation and support internal and external audits.
Partner with Accounting and Finance to identify and resolve discrepancies.
Assist with international payroll coordination and third-party payroll providers.
Identify opportunities to improve payroll accuracy, reporting, and efficiency.
Support payroll system enhancements, internal controls, and process documentation.