Payroll Specialist

AireSpring•Neptune City, NJ

19d•$70,000 - $78,000

About The Position

AireSpring is seeking a detail-oriented and organized US Payroll and AP Accountant to join its team in Neptune City. The role manages US payroll processing and accounts payable operations, ensuring accuracy, compliance, and timely payments. The ideal candidate has strong analytical skills, exceptional attention to detail, and can work efficiently in a fast-paced accounting environment. The position processes payroll for multiple employees, handles accounts payable and vendor administration, reconciles payroll and AP accounts to the general ledger, maintains financial records, and prepares reports and tax filings. It also coordinates with HR and finance, supports closing activities, monitors changes in payroll tax and accounting regulations, and helps analyze expenses for cost-saving opportunities. AireSpring is a privately held, diversified, debt-free company with an entrepreneurial culture. Its leadership team supports employees in using their talents to address business and technology challenges and deliver excellent customer service.

Requirements

2–4 years of professional experience in payroll processing and accounts payable accounting.
Proficiency with payroll systems such as ADP, Workday, or similar platforms.
Strong knowledge of US payroll regulations, tax compliance, and multi-state payroll requirements.
Advanced proficiency in Microsoft Excel and accounting software such as QuickBooks, SAP, or equivalent.
Demonstrated experience with general ledger reconciliation and account analysis.
Excellent organizational and time-management skills, with the ability to prioritize multiple tasks.
Strong analytical abilities and attention to detail in financial record-keeping.
Solid understanding of accounts payable processes and vendor management.
Ability to work independently and collaboratively within a team environment.
Professional communication skills and ability to interact with internal and external stakeholders.

Nice To Haves

Experience with multi-state payroll processing and tax compliance.
Familiarity with accounting automation tools and workflow optimization.

Responsibilities

Process and manage US payroll for multiple employees, including calculations, deductions, and compliance with federal, state, and local tax regulations.
Perform accounts payable functions, including invoice processing, vendor management, and payment authorization.
Reconcile payroll and accounts payable accounts to the general ledger monthly and identify and resolve discrepancies.
Maintain organized records of payroll transactions, tax filings, and vendor documentation.
Prepare and distribute payroll reports, tax filings, and reconciliation statements to management and relevant stakeholders.
Verify vendor invoices for accuracy and proper authorization before processing payments.
Coordinate with HR and finance departments to support payroll and accounts payable operations.
Stay current with payroll tax laws and accounting regulations to maintain compliance.
Support month-end and year-end closing processes related to payroll and accounts payable.
Assist in analyzing payroll and accounts payable expenses to identify cost-saving opportunities.