West Coast - Payroll Specialist

Haag, a Salas O'Brien Company•,

4h•$70,000 - $90,000•Remote

About The Position

The Payroll Specialist is responsible for all facets of processing payroll for assigned business units ensuring accuracy, compliance and efficiency. Reporting directly to the Payroll Director, this position plays a key role in maintaining payroll integrity and supporting business units with payroll-related inquires.

Requirements

Minimum 3 years of experience with UKG Pro, required
Minimum 5 years of experience with processing multi-state payroll
Ability to work in a fast-paced and demanding environment
Current knowledge in relevant payroll laws and regulations
Adept in multi-state taxation rules, local taxes, and state income tax reciprocal agreements
Ability to maintain confidentiality and work well on a team
Proficient in using UKG Pro
Proficient in using Microsoft Excel, Word, and Outlook
Detail oriented, ensuring accuracy in payroll calculations and processing, able to work well under pressure and meet deadlines

Nice To Haves

Bachelor's degree in Accounting or related field, preferred
Certified Payroll Professional preferred
Flexibility and willingness to work on various projects and tasks, embracing new challenges with enthusiasm.
Demonstrated ability to work independently and take initiative to drive projects forward.

Responsibilities

Process complex, high-volume bi-weekly payrolls for assigned business units and manage off-cycle payroll items as needed.
Audit HRIS payroll related records for accuracy, work with HR Operations team to address corrections and discrepancies
Manage set-up and processing for new hires, terminations, and leave of absence cases
Verify accurate completion and posting of timesheets in VantagePoint
Prepare import files and run standard payroll reports using Excel
Process final payment of wages for terminated team members
Process and track employee garnishment notices
Respond to state agency inquires
Reconcile 401k deferrals, loans, and employer match files with plan administrator platform
Process off-cycle bonus payrolls, on-demand manual checks and tax adjustments
Prepare and submit state mandated reports as applicable, i.e. worksite and labor statistics reports, workman’s compensation, etc.
Balance and reconcile biweekly and quarterly tax remittances
Register for new state or local tax accounts for wage and tax reporting purposes (as needed)
Setup team members with state and local taxes per multi-state taxation rules
Provide payroll consultation and guidance to inquiries from assigned business units
Download and distribute biweekly payroll reports, PTO liability, and monthly accruals using Excel formulas, pivot tables, and V-Lookups
Prepare and post biweekly, monthly, and quarterly journal entries in Deltek VantagePoint
Reconcile year-end W-2 Forms
Support assigned business units with payroll-related inquiries and requests
Assist with mergers of newly acquired business units into Vantage Point, activities include test export files, review processes for time positing, compare VP/UKG for accuracy
Support data integrity in HRIS and Payroll systems by working closely with relevant team members on workflows, addressing issues as they arise. Review all employee related data in HRIS system.
Support year-end financials, 401k and workers compensation insurance audits