Payroll Specialist

Central Ohio Primary Care•Westerville, OH

11d•Onsite

About The Position

The Payroll Specialist is a contributor to the Accounting services team, processing bi-weekly payroll for approximately 2,000 hourly and salaried employees across more than 90 locations in Central Ohio. The role also handles related payroll duties, including 401(k) contributions, garnishments, and benefit deductions. The position is full-time and benefits eligible, located in Westerville, Ohio, with regular hours Monday through Friday, 8 a.m. to 5 p.m. Work on Sundays and/or holidays is required when a payroll deadline requires it.

Requirements

High school diploma or GED.
At least five years of hands-on payroll processing experience, including payroll adjustments, retroactive payments, garnishments, W-2s, and federal, state, and local taxation.
At least three years of Accounting General Ledger experience.
Ability to work Sundays and/or holidays when a payroll deadline requires it.
Excellent verbal and written communication and interpersonal skills, including the ability to communicate with employees and physicians at all organizational levels.
Innovative problem-solving, critical-thinking, and analytical skills.
Experience with 401(k) calculations, courtesy tax issues, retroactive earnings, employee payroll questions, payroll reporting, and assisting with year-end compliance.
Strong computer and systems skills, including advanced proficiency with Microsoft Excel.
Working knowledge and experience with payroll and timekeeping platforms and HR Information Systems (HRIS).
Ability to work on a team, be flexible, and display a positive attitude.
Ability to work independently and prioritize and organize work effectively to complete daily tasks efficiently and on time.
Ability to understand complex GL coding.

Nice To Haves

Associate’s degree in a related field or equivalent education and experience.
Payroll experience in a physician group, healthcare organization, medical practice, or similar healthcare environment.
Workday experience.
UKG experience.

Responsibilities

Process biweekly and other scheduled payrolls accurately and within established deadlines for physicians and employees across multiple local tax jurisdictions.
Review payroll data, timecards, earnings, deductions, benefit elections, and payroll changes for accuracy before payroll is finalized.
Process and maintain employee garnishments, including child support orders, tax levies, creditor garnishments, and other court-ordered deductions.
Research account reconciliations for payroll accounts.
Research and respond to employee questions regarding pay and payroll taxes.
Manage pending pay items and retroactive pay calculations.
Approve manager self-service transactions to ensure completeness for payroll processing.
Generate and compile standard and custom payroll reports.
Assist in year-end data review and compliance.
Administer 401(k) contributions and loan payments.
Perform other payroll-related duties and special projects as assigned.