Payroll Specialist
About The Position
The Payroll Specialist is responsible for supporting the accurate and timely administration of payroll in partnership with the Company's Professional Employer Organization (PEO). This role performs payroll audits, timekeeping administration, reconciliations, compliance reporting, and payroll-related recordkeeping to ensure payroll accuracy and compliance with applicable federal, state, and local regulations. The Payroll Specialist works closely with the EVP, Global Human Resources and Director of Finance to support payroll operations, maintain accurate payroll records, and resolve payroll-related inquiries.
Requirements
- High School diploma or equivalent required.
- Three (3) or more years of payroll administration experience required.
- Experience supporting payroll in a multi-state environment required.
- Experience with timekeeping and attendance management systems required.
- Proficient in Microsoft Office Suite, including Excel.
- Strong attention to detail, organizational skills, and ability to maintain confidential information.
- Ability to effectively communicate and collaborate with employees, managers, Human Resources, Finance, and external vendors.
Nice To Haves
- Payroll, HR, or related certifications are a plus.
- Experience working with a Professional Employer Organization (PEO), Human Resources Information System (HRIS), or payroll processing platform preferred.
- Experience supporting payroll audits, timekeeping administration, payroll reconciliations, and employee payroll inquiries preferred.
- Experience with NetSuite or similar enterprise resource planning (ERP) system preferred.
- Experience with DocuSign or similar electronic document management platform preferred.
Responsibilities
- Enters, maintains, and/or processes information in the payroll system for direct employee and 1099 contractors; information may include hourly rates, salaries, commissions, bonuses or other compensation, hours worked, paid leave, holidays, and other information.
- Process and reconcile expense reports to ensure accurate posting of expenses to 1099 contractors and employees.
- Ensures compliance with federal, state, and local tax regulation, labor laws and company policies.
- Reviews and audits working hours and paid time off in the timekeeping system for all non-exempt and exempt employees.
- Reconciliation of balance sheet, payroll journals, and expense reports. Perform administrative and record-keeping tasks related to status changes, terminations, and unemployment claims.
- Conducts record audits and mandatory reports on a monthly basis, which may include I-9 audits, EEO-1 filings, census reports, payroll audits, and other compliance reviews.
- Audits all final payrolls reports for data integrity and post payroll journals into NetSuite.
- Collaborate with HR, Finance, Sales and other departments to ensure alignment on payroll related matters.
- Assist employees and contractors with payroll and pay-related items.
- Assist accounting with processing accounts payable checks when needed.
- Performs other duties as assigned.
Benefits
- Full benefits with a company-sponsored stipend
- 401(k) with company match
- Company-paid Basic Life, AD&D, Short-Term, and Long-Term Disability Insurance
- 11 Paid Holidays + 2 Floating Holidays
- Paid Vacation and Sick Time
- Paid Volunteer Time Off to give back to your community
- Employee Referral Bonuses
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
