Payroll Specialist

RailPros•Irving, TX

2d•Onsite

About The Position

Our Payroll Specialist will work with a team to process multi state full cycle payroll processing for 500 weekly employees plus 400 biweekly employees and completed Certified Payroll Reports in a variety of platforms (federal form, DIR, LCP tracker, etc.) and handles payroll related issues. RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives. Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Requirements

Associate’s degree with 2 years’ experience while using a full service payroll processing system (Paycom, etc.) or equivalent experience
Multi state payroll processing experience required
High level of integrity
Strong attention to accuracy and detail
Strong interpersonal and communication skills
Ability to work independently and as part of a team
Strong organizational planning and time management skills
Ability to protect confidential information
Ability to perform in a fast paced and flexible environment
Working knowledge of MS office software Excel, PowerPoint, Word
Customer service focused
Strong analytical skills
Excellent communication skills, both written and verbal
High level of initiative and professionalism
Applying logical thought processes and organizing resources in order to solve issues and meet commitments
Making decisions and seizing opportunities in the context of BA business objectives
Partnering effectively with others in order to achieve results
Satisfying internal and external customer expectations and developing customer partnerships
Proficiency with electronic communications including email and text as well as standard office applications (i.e., Microsoft Office Suite)
Working knowledge of MS office software; MS Excel, Access, PowerPoint, Word, and Office

Nice To Haves

Certified Payroll Professional Certification

Responsibilities

Work closely with leadership at multiple locations to deliver excellent customer service related to the entire payroll process
Coordinate with database administrators, human resources, and other departments to ensure proper flow and maintenance of employee data
Answer and resolve all payroll related issues timely, escalate issues as necessary
Ability to review, monitor, and calculate wages, tax deductions, overtime, etc. based on state and federal laws and regulations
Ensure proper coding on all earning and deductions by labor allocations for accounting
Process and monitor garnishment orders
Maintain and document all transactions with processing payroll
Gather and process data from other databases into HRIS
Accurately enter and document changes as needed to ensure precise and timely payroll processing
Ensure company is set up for all states necessary for employee/employer/unemployment taxing
Ability to balance payroll against other databases/reports
Conduct payroll compliance checks ensuring employees are paid accurately and per Federal and State regulations
Complete Certified Payroll Reports for assigned Prevailing Wage Jobs
Continually upgrade knowledge and skill base related to the systems, processes, and requirements to maintain capabilities at the highest possible level
Keep current with Federal and State tax changes as they occur
Ensures that payroll related transactions follow external and internal policies
Prepare, generate, and manage weekly, biweekly, monthly, quarterly, annually, and ad hoc reports as necessary
Assist with special projects as needed
This position may require travel to RailPros headquarters, field offices or client offices, work sites and other project related locations
Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
Adhere to all company policies, procedures, and applicable laws and regulation
Other duties as assigned or required to meet the business needs

Benefits

Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
Paid Time Off (PTO): With carryover each year.
Paid Holidays: For full time employees.
Wellness Programs: Access to wellness initiatives and resources.
Discount Programs: Exclusive discounts on products and services.
Company Merchandise Allowance: Company funded allowance for our online store.
Health Savings Accounts (HSA): With employer match.
Health Reimbursement Arrangement (HRA): Employer funded.
Flexible Spending Accounts (FSA): For dependent care expenses.
Employee Assistance Programs (EAP): Support for personal and professional challenges.
Professional Development: Opportunities for training and career growth.
Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
Tuition Reimbursement: Support for continued education or professional development.
Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.