Payroll Specialist

Irby Construction Company•Richland, MS

25d

About The Position

The Payroll Specialist is responsible for accurate and timely weekly, multi-state payroll processing for a large employee population. The role supports compliance with federal, state, and local payroll regulations; manages employee deductions and garnishments; supports tax reporting and filings; and responds to payroll-related inquiries. The Payroll Specialist works closely with HR and Finance to maintain payroll integrity, accuracy, and continuous improvement, working independently under minimal supervision and escalating complex issues as needed.

Requirements

High school diploma.
At least 2 years of payroll processing experience.
Working knowledge of payroll laws, regulations, and reporting requirements.
Proficiency in Microsoft Excel.
Strong organizational skills and ability to meet strict deadlines.
Ability to work independently and perform well under pressure.
Excellent communication and interpersonal skills.
Dependable, reliable, and professional demeanor.

Nice To Haves

Associate degree in Accounting, Finance, Human Resources, or a related field.
Multi-state payroll experience.
Experience processing payroll for large employee populations.
Familiarity with payroll and timekeeping systems such as Kronos, JD Edwards, or similar platforms.
Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
Advanced multi-state payroll and tax compliance experience.

Responsibilities

Process weekly and/or bi-weekly payroll for approximately 1,700 or more employees across multiple states.
Import, verify, audit, and adjust timecard and payroll data.
Review and reconcile wages, overtime, PTO, and other pay types for regulatory compliance.
Perform payroll audits and reconcile payroll registers before transmission.
Ensure timely and accurate distribution of employee pay.
Verify employee setup and timecard accuracy in timekeeping systems such as JD Edwards.
Track and maintain PTO accruals in the timekeeping system.
Perform QA/QC reviews of payroll submissions, charge codes, and control totals.
Manage federal, state, and local tax withholdings, deposits, and multi-state reporting.
Conduct tax analysis to ensure proper withholding and compliance.
Support quarterly filings and year-end reporting, including W-2 processing.
Process employee deductions, garnishments, and other withholdings in accordance with regulations.
Maintain compliance with SOX standards, internal controls, and company policies.
Respond to employee payroll questions and resolve issues.
Partner with HR teams to ensure accurate benefit and deduction processing.
Maintain confidentiality when handling sensitive employee data.
Identify efficiency improvements and assist with payroll system upgrades or enhancements.
Participate in special projects and perform other duties assigned by leadership.

Benefits

Multiple BCBS medical plan options, in-network preventive care at no cost, access to a nationwide provider network, and virtual care.
Prescription drug coverage with healthcare cost-management tools and advocacy support.
Dental coverage, including preventive care and orthodontia options for adults and children.
Vision coverage with annual exams and frame allowances.
Health Savings Account, Healthcare Flexible Spending Account, Limited Purpose FSA, and Dependent Care FSA options.
401(k) retirement plan with immediate eligibility and vesting; company match of 100% on the first 3% and 50% on the next 3%, up to a 4.5% total match.
Company-paid basic life and AD&D coverage, optional supplemental life insurance, and short- and long-term disability coverage.
Employee Assistance Program offering confidential mental health, financial, family, and wellbeing support at no cost to employees and their households.
Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage.
Employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families.