Payroll Specialist

Pasadena Area Community College District•Pasadena, CA

10d

About The Position

Under general supervision, the Payroll Specialist processes payroll for classified, certificated, and unclassified District staff. The position enters employee tax information into payroll systems, develops state and federal tax documents, and provides payroll information to employees. It also supports payroll reporting, audits, timekeeping, employee records, and payroll-related questions and discrepancies.

Requirements

Associate degree in Business, Accounting, Economics, Finance, Human Resources, or a related field.
Two years of experience processing payroll.
Comprehensive understanding of payroll principles, processing cycles, and best practices.
Familiarity with state and federal wage and tax regulations, including FLSA and IRS requirements.
Expertise in financial recordkeeping, auditing methods, and payroll-data reconciliation.
Ability to interpret and apply collective bargaining agreements to payroll and compensation.
Understanding of District policies and procedures related to payroll compliance.
Proficiency with Los Angeles County Office of Education (LACOE) payroll systems and electronic timekeeping software.
Competence with general office software for reporting, data aggregation, and communication.
Proficiency with payroll and HRIS software to input, extract, verify, and audit data.
Ability to perform payroll and mathematical calculations quickly and accurately.
Clear oral and written communication, customer service, and conflict-resolution skills.
Accuracy and timeliness in processing payroll under tight deadlines and changing priorities.
Organizational and prioritization skills to manage multiple payroll tasks.
Ability to establish collaborative relationships with staff, departments, and external stakeholders.
Ability to learn and apply emerging technologies to improve payroll processes.
Demonstrated experience working with communities traditionally underserved by higher education and experience with pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.
Ability to work in a standard office setting and use standard office equipment, communicate in person, before groups, and over the telephone, and lift, carry, push, or pull materials and objects up to 25 pounds.

Nice To Haves

Bachelor’s degree or higher in Business, Accounting, Economics, Finance, Human Resources, or a related field.
Three years of experience processing payroll.

Responsibilities

Compute wages and deductions and perform complex payroll calculations, including retroactive adjustments and verification of overtime rates.
Review and audit timesheets, work charts, wage computations, and related information to identify and reconcile discrepancies.
Compile and maintain employee time, production, and payroll data; maintain payroll spreadsheets and generate payroll reports.
Process new-employee paperwork and enter or update employee information, including exemptions, transfers, and resignations.
Compile statistical reports, statements, and summaries related to payroll, benefits, and accounts; assist with monthly, quarterly, and year-end financial and technical reports and closing functions.
Train employees on the District’s timekeeping system and payroll procedures, and prepare and deliver presentations as required.
Record pay adjustments related to previous errors or retroactive increases.
Process and issue employee paychecks and statements of earnings and deductions.
Verify attendance, hours worked, pay adjustments, and payroll deductions; input and verify payroll transactions and related data.
Track employees’ paid time off (PTO).
Provide employees and managers with information about payroll, tax issues, benefit plans, and collective bargaining agreement provisions; resolve payroll discrepancies and issues.
Complete verifications of employment.
Review departmental documentation for completeness and accuracy and conduct audits of payroll transactions.
File and maintain departmental documents, records, reports, and related materials.
Perform related duties as assigned.