Payroll Specialist

PBI•Waller, TX

About The Position

Peterson Beckner Industries (PBI) is seeking an experienced Payroll Specialist to manage and process weekly payroll for hourly and salaried employees across multiple construction projects. The role ensures accurate and timely payroll by reviewing employee time records, verifying payroll changes, maintaining payroll documentation, and administering payroll deductions and related reporting. The ideal candidate has strong payroll experience, excellent attention to detail, and the ability to manage multiple responsibilities while maintaining accuracy and confidentiality. The Payroll Specialist processes payroll using Foundation Software, audits and reconciles time and job-hours records, verifies employee changes and adjustments, administers deductions and benefits-related payroll activities, prepares payroll reports and reconciliations, and handles payroll disbursement and tax administration. The position also maintains confidential payroll records and supporting documentation and follows applicable payroll requirements, company policies, and internal controls.

Requirements

Previous experience processing full-cycle payroll.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills, including the ability to meet strict weekly payroll deadlines.
Strong analytical, problem-solving, reconciliation, and recordkeeping skills.
Ability to handle confidential employee and financial information.
Ability to work independently and coordinate with project teams and management.
Knowledge of job costing, labor distribution, cost codes, and project-based payroll.
Experience with payroll deductions, benefits, garnishments, and retirement contributions.
Familiarity with direct deposit processing, ACH files, and payroll tax reporting.
Proficiency in Microsoft Excel and payroll reporting.

Nice To Haves

Weekly payroll processing experience is strongly preferred.
Construction industry payroll experience is preferred.
Experience with Foundation Software.
Familiarity with certified payroll processes.
Experience supporting payroll for multiple construction projects.
Familiarity with prevailing wage processes.
Experience with Fidelity retirement contribution uploads.
Experience working with HRIS and payroll systems.

Responsibilities

Process weekly payroll for hourly and salaried employees using Foundation Software.
Establish and maintain weekly pay period and transaction dates.
Collect, organize, and review timesheets from multiple construction projects; enter hours and applicable overtime, leave, travel pay, per diem, and allowances.
Verify payroll entries against timesheets and weekly job-hours spreadsheets, and review payroll registers and preliminary reports before finalizing payroll.
Audit timesheets for accuracy, completeness, coding, hours, job numbers, cost codes, departments, and project assignments.
Reconcile employee hours across Foundation Software, timesheets, and job-hours reports; identify discrepancies and coordinate corrections with project personnel and management.
Review approved vacation and leave records and process payroll corrections and adjustments.
Review Personnel Action Forms for hires, terminations, transfers, and pay-rate changes; verify and maintain employee payroll records and process direct deposit, W-4, and withholding changes.
Process employee deductions, including medical, dental, vision, retirement, child support, and other applicable deductions or withholding orders.
Reconcile payroll deductions against benefit-provider reports and administer 401(k) contribution reporting and weekly uploads.
Prepare and review payroll registers, employee rate reports, deduction reports, general ledger reports, payroll journals, payroll summaries, and funding information.
Reconcile payroll totals, direct deposit counts, and employee payment information and verify changes and deductions before final approval.
Prepare payroll checks and direct deposit files; upload ACH files to the company banking platform and retain confirmations.
Process applicable federal payroll tax payments through EFTPS and prepare and maintain applicable quarterly payroll tax reporting, including Form 941.
Coordinate child support payments and upload retirement contribution and employee-hours files to Fidelity.
Maintain organized, confidential payroll records and supporting documentation for audits and reconciliation.
Follow payroll procedures and internal controls, handle sensitive employee and banking information discreetly, and maintain compliance with applicable federal and state payroll requirements and company policies.