Payroll Specialist

Entrupy • New York, NY

6h • $70,000 - $90,000 • Remote

About The Position

Entrupy is a global technology company that uses patented AI and computer vision technology to identify and authenticate high-value physical goods. Its solutions serve business customers in more than 60 countries, with team members based in the US, India, Japan, and Brazil.

The Payroll Specialist will manage and strengthen payroll processes as Entrupy scales its global operations. The role ensures accurate, timely, and compliant payroll processing and partners closely with the People and Finance teams. It supports payroll accuracy, employee payroll queries, regulatory compliance, and process improvement. The position reports to the Chief Operating Officer and is remote in the United States.

This is a non-exempt salaried position. The stated salary range is $70,000–$90,000 per year, with compensation depending on skills and experience. Entrupy describes its culture as fast-paced, entrepreneurial, collaborative, and rooted in passion, kindness, and positivity, and states that it is committed to equal opportunity and inclusion.

Requirements

• 10+ years of experience with non-exempt salaries and global payroll, preferably in a multi-state environment.
• Strong understanding of US federal, state, and local payroll regulations, tax requirements, and compliance.
• Hands-on experience with payroll platforms such as ADP, Paychex, Gusto, Justworks, or similar systems.
• Experience managing payroll reconciliations, deductions, benefits, and year-end payroll activities.
• Strong proficiency in Excel or Google Sheets, including the ability to analyze and validate payroll data.
• Exceptional attention to detail and ability to accurately manage sensitive financial information.
• Strong organizational and time-management skills, with the ability to meet strict payroll deadlines.
• Clear communication skills and a collaborative approach to working with employees and cross-functional teams.
• Proactive and dependable, with the ability to work independently in a remote environment.

Nice To Haves

• Experience supporting payroll audits, process improvements, or payroll system implementations.

Responsibilities

• Manage end-to-end global payroll processing, ensuring accurate and timely payments across multiple states.
• Ensure compliance with federal, state, and local payroll regulations, including tax withholding, wage and hour requirements, and reporting obligations.
• Maintain accurate payroll records for new hires, terminations, compensation changes, bonuses, deductions, and benefits.
• Partner with People and Finance to ensure accurate payroll inputs, reconciliations, and reporting.
• Coordinate with external payroll providers to resolve discrepancies and support smooth payroll operations.
• Respond to employee payroll queries with timely and accurate support.
• Support payroll tax filings, year-end reporting, W-2 preparation, and audits in coordination with payroll providers.
• Reconcile payroll reports and support Finance with payroll accounting, reporting, and month-end close activities.
• Identify opportunities to streamline payroll workflows, strengthen internal controls, and improve process efficiency.
• Maintain confidentiality of sensitive employee and compensation information.

Benefits

• Flexible work environment.
• Market-competitive compensation structure.
• Company holidays, paid time off, and sick time.
• Parental leave.
• Medical benefits and insurance coverage.
• 3.5% 401(k) match.
• Dedicated mental health support for employees and eligible dependents.
• Opportunity to work in a collaborative, high-impact team at a category-defining startup.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed