Specialist Payroll

Advantage Sales & Marketing dba Advantage Solutions•St. Louis, MO

5d•Remote

About The Position

The Payroll Specialist reviews, updates, and maintains Oracle or other in-house payroll-related ERP systems for payroll changes. The role resolves payroll discrepancies and responds to general questions from associates and management. It works with Payroll Management and Lead positions to ensure payroll cycles, imported files, transmissions, and uploads are complete, and supports payroll operations while maintaining compliance with federal and state payroll laws, regulations, and internal policies. The position also supports payroll projects, including escheatment, quarter- and year-end activities, and W-2 forms or amendments. It collects, calculates, and enters payroll data; compiles summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages; prepares files for management balancing and compliance approval evidence; and provides payroll information through Help Desk responses and other associate requests. The role has no direct supervisory responsibilities and is performed primarily in an office environment.

Requirements

High school diploma or GED, or equivalent experience.
2–4 years of payroll experience in in-house payroll systems.
2–4 years of payroll knowledge related to federal and/or state wage and labor laws.
Advanced Excel experience, including pivot tables.
Strong communication, data-entry, and organizational skills.
Ability to maintain confidentiality and provide excellent customer service.
Ability to multitask and work somewhat independently.

Responsibilities

Work with Payroll Management and Lead positions to ensure payroll cycles are complete.
Prepare files for management balancing and approval evidence for compliance.
Ensure imported files for various business units and Oracle transmissions and uploads are complete.
Create and submit VOE data as required by requesting agencies.
Review and process the daily change report and ensure its completion and submission from the department.
Assist payroll management and lead positions with payroll operations, following policies and procedures and monitoring compliance with applicable federal and state payroll laws, regulations, and internal policies.
Assist with special projects, including escheatment, quarter- and year-end work, and W-2 forms or amended forms.
Help resolve associates’ payroll questions by collecting, calculating, and entering data in the Oracle payroll system.
Resolve payroll discrepancies by collecting and analyzing information and using Oracle to compile summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Partner with and maintain effective relationships with all business units.
Provide payroll information by answering Help Desk questions and general associate requests.
Maintain Oracle payroll operations by following policies and procedures, reporting needed changes, maintaining employee confidence, and protecting confidential payroll information.
Contribute to team efforts by accomplishing related results as needed.