Payroll Specialist

Xenium HR•Tualatin, OR

14d•Hybrid

About The Position

Xenium HR is hiring a Payroll Specialist to provide payroll services to small and medium-sized businesses across the Pacific Northwest. The role processes multi-state payrolls for clients of varying sizes and worksite-employee counts, audits payroll and employee records, and provides accurate, compliant, timely service to internal and external clients. The position is hybrid, based in Tualatin or remote, and full-time. The specialist maintains payroll records and processing functions, including regular and special payroll runs, garnishments, deductions, loan payments, out-of-cycle pay, and final checks. The role applies intermediate payroll knowledge to matters such as final-check laws, state and local taxes, paid leave, overtime, and FLSA requirements, and researches and implements fundamental payroll and PTO regulations. It also includes data entry and auditing in payroll, timekeeping, CRM, and other designated systems. The Payroll Specialist works with the Payroll and Benefits teams, HR Business Partners, and clients. Xenium describes its workplace as inclusive, collaborative, learning- and team-focused, and committed to diversity, equity, inclusion, and racial equity. Compensation depends on skills, knowledge, experience, pay equity, and location; the posting does not provide a salary range.

Requirements

Bachelor’s degree from a four-year college or university and at least two years of payroll processing experience, or an equivalent combination of education and experience.
Knowledge of multi-state payroll.
Passion for managing and delivering payroll services.
Commitment to advancing racial equity and diversity, equity, and inclusion practices in the workplace.
Exceptional customer service skills and ability to work independently.
Excellent verbal and written communication skills, including the ability to persuade and negotiate.
Trustworthiness, confidentiality, initiative, and flexibility.
Strong interpersonal, organizational, analytical, decision-making, and problem-solving skills.

Nice To Haves

Multi-client experience.
Experience with the Prism HR platform.

Responsibilities

Process multi-state payrolls for clients of varying sizes and worksite-employee counts.
Audit payroll for accuracy, including pay codes and workers’ compensation codes, W-4s, IRS compliance letters, and vacation, sick, and PTO accruals in accordance with client policies.
Provide timely, accurate, and compliant customer service to internal and external clients by email and phone, including same-day responses; analyze concerns and resolve them within legal guidelines.
Maintain payroll records and process regular and special payroll runs, including commissions, retroactive adjustments, and bonuses.
Calculate garnishments, deductions, and loan payments, and process out-of-cycle payrolls, including final checks.
Research and implement payroll and PTO regulations, applying knowledge of final-check laws, state and local taxes, paid leave, overtime, and FLSA requirements.
Enter and audit client employee information, including new-hire paperwork, address changes, benefits, PTO/vacation/sick accruals, terminations, and W-4 updates.
Set up and maintain three timekeeping systems; compile reports; maintain PTO plans, registers, and enrollments; enter benefit adjustments; and complete tax adjustment forms.
Enter timely and accurate client information, including high-risk details, in ClientSpace and other designated systems, and track client service activities.
Communicate respectfully and collaborate across teams to support shared accountability and a consistent, high-quality client experience.
Take direction from managers and leaders and demonstrate behaviors aligned with Xenium’s Core Values.
Use critical thinking and a proactive approach to address payroll inquiries; communicate effectively and remain calm and courteous under pressure.

Benefits

Employer-paid medical, dental, and vision insurance.
Health and dependent-care flexible spending accounts.
Life and disability plans.
Employee Assistance Program.
Wellness program.
401(k) with employer match.
Profit-sharing program.
Paid time off.
Paid holidays of the employee’s choice.
Flexible work arrangement with autonomy and trust.
Complimentary massages.
Monthly half-day schedules during June, July, and August.
Tuition or educational assistance for undergraduate degrees.
Sabbatical and travel awards starting at 10 years.
Professional development book clubs and cultural awareness and appreciation conversations.
Regular training events.
Peer recognition and reward program.
Employee referral bonus.
Business referral bonus.
Monthly all-team meetings and team events.
Community service opportunities.
DEI and culture initiatives and teams.
Discounts on Stoller wine.