Payroll Specialist

COLVILLE FUELS LLC•Coulee City, WA

12d•$28 - $42•Hybrid

About The Position

The Payroll Specialist is responsible for accurate and timely payroll processing across multiple locations. The position ensures compliance with federal and company payroll regulations while protecting the confidentiality of employee information. Serving as the primary payroll administrator, the Payroll Specialist works closely with Human Resources, location managers, and executive leadership. The role also supports payroll accounting, employee inquiries, benefits and deductions, payroll systems administration, and process improvements.

Requirements

Associate degree in Accounting, Business Administration, Human Resources, or a related field.
At least 3 years of full-cycle payroll processing experience.
Experience with payroll software, timekeeping systems, and Microsoft Excel.
Strong knowledge of payroll laws and regulations.
Excellent attention to detail and a high level of confidentiality.
Strong mathematical aptitude and advanced Excel skills.
Ability to analyze payroll reports and meet strict deadlines.
Excellent customer service and organizational skills.

Nice To Haves

Bachelor's degree.
Experience processing payroll for 200 or more employees.
Experience with multi-location payroll, tribal organizations, retail or the fuel industry, or union payroll, if applicable.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

Responsibilities

Process bi-weekly payroll and review transactions for new hires, terminations, wage changes, promotions, retroactive adjustments, garnishments, and tax withholding changes.
Validate timecards and resolve discrepancies with department managers.
Calculate overtime, shift differentials, bonuses, and other earnings, and consistently meet payroll deadlines.
Maintain compliance with federal labor laws, IRS regulations, applicable tribal employment regulations, and Paid Sick Leave requirements.
Process payroll tax reporting, maintain payroll records according to retention requirements, and coordinate annual W-2 processing.
Process benefit deductions; administer garnishments, child support orders, and tax levies; reconcile benefit deductions with insurance invoices; and maintain retirement plan deductions and reporting.
Prepare payroll journal entries, reconcile payroll-related balance sheet accounts, assist with month-end and year-end close, and support annual financial audits.
Respond to employee payroll inquiries and explain pay calculations and deductions while maintaining confidentiality.
Maintain payroll software, assist with system upgrades and testing, and recommend process improvements and automation opportunities.
Present and facilitate training sessions in person and virtually, as needed.
Travel occasionally to worksites or other company locations, as required.