Payroll Specialist

OTTO Engineering•Carpentersville, IL

18h•Onsite

About The Position

As our Payroll Specialist, you’ll provide professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with our managed service provider to ensure success of the payroll process. The Payroll Specialist also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Specialist is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.

Requirements

UKG or ADP experience
Processing weekly (hourly) and biweekly (salaried) payroll for approximately 580 employees
Microsoft Office with an intermediate skill level in Excel
Preparing weekly, monthly & annual payroll reports as well as ad hoc reports for management & audits
Providing a high-quality level of customer service to both management and the Company’s employees
Bachelor’s degree or 10 years related experience
Minimum 5 years of full payroll life cycle experience
Strong problem solving, communication & interpersonal skills
Solid working knowledge of benefits, policies, and procedures
High level of integrity & ability to maintain confidential information
Ability to multitask
Detail oriented with ability to perform with a high degree of accuracy
Ability to work independently and as part of a team in a deadline driven and fast paced environment
Proficient in Microsoft Office including intermediate level in Excel

Responsibilities

Process weekly (hourly) and biweekly (salaried) payroll
Prepare weekly, monthly & annual payroll reports as well as ad hoc reports for management & audits
Review timecards for accuracy
Educate new managers, group leaders and office hourly on Time and Attendance
Prepare & process quarterly rate increases
Act as liaison with UKG / ADP
Electronically transmit positive pay data to the bank
Manage positive pay exceptions
Track and maintain payroll deductions in arrears
Track & manage age reduction GTL
Process Group Healthcare costs (W-2s)
Manage SUI rates
Set up state and local jurisdictions as required
Balance quarterly payroll taxes
Calculate and process profit sharing & process bonus payrolls
Track & report employee loans
Administer employee garnishments
Manage LOA vacation proration
Process payments for Cottage work
Electronically transmits 401(k) contributions/company match to plan administer
Provide reports for 401k audit
Process improvements as necessary
EEO-1 report preparation & submission
Illinois Equal Pay Act report preparation & submission
Census reporting for 401(k) & benefit renewals
Manage salary & hourly vacation carryover
Manage payroll & holiday schedules
Maintain pay grades
Import points on paychecks
Retrieve managed service provider invoices
Prepare monthly anniversary list for the OTTO Newsletter
Manage outstanding payroll checks
Prepare annual rent increase authorizations, process rent increases
Provide annual budget information to accounting
Assist with other related duties as required or assigned