Payroll Specialist
About The Position
The Payroll Specialist is responsible for the day-to-day support of the payroll system, including troubleshooting interface issues from external vendors. This role involves analyzing data files for completeness and reasonableness before processing, auditing information against the payroll register, and collaborating with HR & IT resources to resolve system rejections for missing or incomplete data. The specialist will ensure accurate calculation of wages, tax withholding, and company deductions, and ensure payroll is produced in accordance with statutory reporting and filing requirements. Additionally, the role involves analyzing various payment files, calculating, reviewing, verifying, and posting complex payroll data fields, establishing and maintaining garnishment and court-ordered wage cases, and providing training on the API (time system) to new hires and timekeepers. The specialist will also troubleshoot timecard issues, respond to employee and timekeeper inquiries regarding the time system, and maintain knowledge of the Company PTO policy, collaborating with HR on PTO balance inquiries. This position supports and performs internal and external audits related to payroll, investigates and resolves issues relating to payroll production, and maintains all documents and tax records in a secure and confidential manner, ensuring compliance with statutory requirements and interpreting new legislation impacting payroll.
Requirements
- Experience with payroll systems
- Ability to troubleshoot interface issues
- Data analysis skills
- Understanding of payroll registers and auditing
- Collaboration with HR and IT
- Knowledge of wage calculation, tax withholding, and deductions
- Understanding of statutory reporting and filing requirements
- Experience with garnishments and court-ordered wage cases
- Familiarity with timekeeping systems (API)
- Knowledge of PTO policies
- Experience with payroll audits
- Ability to maintain confidential records
- Knowledge of relevant legislation impacting payroll
Responsibilities
- Responsible for day-to-day payroll system support, including troubleshooting interface issues from external vendor.
- Analyze data files for completeness and reasonableness before processing.
- Audit information against payroll register, collaborate with HR & IT resources to resolve system rejections for missing/incomplete data.
- Respond timely to employee inquiries received into Oracle ticket system.
- Ensure accurate calculation of wages, tax withholding and company deductions.
- Ensure payroll is produced in accordance with statutory reporting and filing requirements.
- Analyze various payment files, calculate, review, verify and post a variety of complex payroll data fields such as gross pay, retirement, repayments, retroactive payments, hours, and tax information.
- Collaborate with new hires on self-service portal issues.
- Establish and maintain garnishment and court ordered wage cases.
- Provide training to new hires and new timekeepers on using API (time system).
- Troubleshoot timecard issues and assist with responding to employee and timekeeper inquiries regarding time system.
- Respond timely with PTO / hours entered into API time system.
- Maintain knowledge of Company PTO policy.
- Collaborate with HR on PTO balance inquiries.
- Perform and support all internal and external audits related to payroll.
- Investigate and resolve issues relating to payroll production.
- Maintain all documents & tax records involved in the processing of a given pay period in a secure and confidential manner.
- Ensure all payroll information and records are maintained in accordance with statutory requirements and interpret new legislation impacting payroll.
Benefits
- Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
- Life & AD&D Insurance.
- Short-Term and Long-Term Disability (with options to supplement)
- 403(b) Retirement Plan: Employer match, additional non-elective contribution
- PTO & Paid Sick Leave
- Tuition Assistance, Advancement & Academic Advising
- Parental, Adoption, Surrogacy Leave
- Backup and On-Site Childcare
- Well-Being Rewards
- Employee Assistance Program (EAP)
- Fertility Benefits, Healthy Pregnancy Program
- Flexible Spending & Commuter Accounts
- Pet, Home & Auto, Identity Theft and Legal Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
