Payroll Specialist

Prenuvo

10d • $68,500 - $80,500

About The Position

Prenuvo is seeking a Payroll Specialist to support payroll, benefits, and retirement operations for U.S. and Canadian employees. Working closely with the Senior Payroll Specialist and benefits team, the specialist manages assigned payroll activities, resolves routine discrepancies, and escalates complex issues for guidance. The position requires working Pacific Time business hours year-round, observing PST/PDT, regardless of location. Visa sponsorship is not available; applicants must be legally authorized to work in the United States at hire and must not require employer sponsorship now or in the future.

The role processes biweekly and semimonthly payrolls across multiple U.S. states, Canadian provinces, and legal entities; supports payroll compliance and employee inquiries; administers leave-related pay and benefits deductions; and helps manage 401(k) funding, reconciliations, and audit preparation. It also contributes to accurate recordkeeping, year-end reporting, and improvements to recurring payroll processes.

Requirements

• Typically 3–5 years of hands-on payroll experience, including multistate U.S. and multiprovince Canadian payroll for salaried and hourly employees.
• Knowledge of U.S. state paid family and medical leave and disability programs, with direct experience calculating related payments and coordinating employer top-ups.
• Knowledge of Canadian employee benefits, including health, dental, life, and disability coverage, eligibility requirements, and payroll deductions.
• Experience with 401(k) contribution files, funding coordination, deposit verification, reconciliation, and annual plan audit record preparation and information requests.
• Working knowledge of payroll fundamentals, including overtime, taxable earnings, statutory deductions, and year-end reporting.
• Strong Excel skills, including lookups, pivot tables, and data reconciliation.
• Excellent attention to detail, organization, and judgment, with the ability to meet deadlines and recognize when additional review is needed.
• Clear communication skills and discretion when handling confidential information.
• Pride in excelling at the craft, a drive to be a problem solver, and adaptability.
• Applicants must be legally authorized to work in the United States at the time of hire and must not require employer sponsorship for a work visa, current or future.

Nice To Haves

• Experience with Rippling payroll, time and attendance, and reporting.
• Experience supporting multiple entities or clinic locations.
• Familiarity with Canadian Records of Employment and retirement plan deductions.
• A payroll certification such as FPC, CPP, or the Canadian Payroll Compliance Professional designation.

Responsibilities

• Process assigned biweekly and semimonthly payrolls for salaried and hourly employees across multiple U.S. states, Canadian provinces, and legal entities.
• Validate timecards, overtime, bonuses, commissions, employee changes, and deductions; calculate retroactive adjustments, off-cycle payments, and final pay.
• Reconcile payroll registers and prepare funding requests and supporting records for review and approval.
• Prepare Canadian Records of Employment and assist with year-end reporting, including W-2 and T4 reviews.
• Provide backup coverage for other payroll team members as needed.
• Review assigned payroll notices, track deadlines, and gather information for timely responses.
• Follow established payroll requirements and internal controls, escalating complex tax, wage, and compliance questions.
• Maintain accurate records and procedures, and recommend improvements when recurring issues arise.
• Respond clearly and promptly to employee questions about pay, deductions, and leave payments.
• Calculate salary continuation and employer top-ups coordinated with U.S. state leave programs, disability benefits, and Canadian Employment Insurance.
• Confirm approved leave dates, benefit amounts, payment offsets, and return-to-work changes with the benefits team.
• Support U.S. and Canadian benefits administration through eligibility reviews, enrollment updates, and deduction maintenance.
• Reconcile benefits deductions and carrier invoices, coordinating resolution with the benefits team and providers.
• Prepare 401(k) contribution files, reconcile employee deductions and applicable employer contributions, and coordinate funding with Finance and the plan provider.
• Verify retirement plan deposits and promptly escalate missing, rejected, or incorrect contributions.
• Compile participant data, payroll records, and reconciliations for the annual 401(k) plan audit.
• Assist with contribution limit reviews, corrections, and annual testing under leadership guidance.

Benefits

• Free whole-body scans for each team member.
• Growth opportunities.
• Weekly team gatherings to connect, share, and socialize.
• Flexible vacation policy; employees are encouraged to use it.
• 401(k) retirement savings plan for eligible employees, with pre-tax contributions; the company does not currently offer matching contributions.
• Comprehensive health, dental, and vision benefits, including mental health coverage.
• Base salary range of $68,500–$80,500 in local currency, depending on experience and geographic location.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed