Payroll Specialist

King County•Chinook Building 401 5th Avenue Seattle, WA

7d•Onsite

About The Position

The Public Health Administrative Services team is seeking a Payroll Specialist to process payroll and timekeeping actions, assist with payroll-related activities, maintain and generate payroll records, and provide compensation and employment information to management and employees. The role is based at the Chinook Building in Seattle and may require work at sister sites throughout King County. Employees must reside in Washington State within a reasonable distance of their King County worksite to meet workplace reporting requirements. This is a term-limited temporary opportunity, currently anticipated to last six months, and is eligible for benefits. The position may also be filled as a Special Duty assignment for eligible King County employees who have completed initial County probation and received supervisor approval. The position is non-exempt and overtime-eligible. The typical schedule is Monday through Friday, with hours varying according to operational needs and currently predominantly 8:00 a.m. to 5:00 p.m. The Payroll Specialist reviews and audits employee timesheets, supports accurate payroll processing, provides guidance and training on payroll policies and procedures, and maintains payroll records and related systems. The role may also be required to perform duties outside the regular job description during public health emergencies, including work at other locations and at night or on weekends.

Requirements

Intermediate Excel skills.
Experience with Outlook, Word, and PDF tools.
Experience with PeopleSoft or another payroll system.
Knowledge of payroll production, terminology, processes, and procedures.
Experience with SharePoint.
Strong customer service skills.
Ability to work positively as a team member and help other team members.
Regular and reliable attendance, effective communication skills, and the ability to develop effective working relationships.
Proficiency and comfort using computers and office automation, including Microsoft Office and web-based tools.
Ability to protect the privacy and security of protected health information.
Ability to comply with OSHA/WISHA guidelines, complete mandatory training on time, and obtain required immunizations.
Must reside in Washington State and within a reasonable distance of the King County worksite.
Selected candidate must pass a thorough background investigation.

Nice To Haves

Skill in comparing records for accuracy and researching and reconciling errors and discrepancies.
Skill in organizing and prioritizing a high-volume workload with strict deadlines.
Ability to analyze and interpret data, union contracts, regulations, and laws.
Experience supporting accounting functions in a public-sector or government-agency environment.

Responsibilities

Review and audit employee timesheets after supervisor approval to ensure compliance with federal and state laws, King County rules and regulations, and Coalition Labor Agreement language.
Collect data from PeopleSoft queries to audit issues that could cause system errors or inaccurate employee payments.
Provide support, instructions, information, and training to managers, supervisors, and employees on current payroll policies and procedures.
Verify employee attendance and calculate employee variances in accordance with the applicable collective bargaining agreement.
Maintain payroll policies and procedures and implement new ones as needed; provide information and instructions about new or changed procedures.
Enter payroll information into PeopleSoft.
Set up and maintain filing and record-keeping systems and update seniority lists.
Process employment verification requests.
Perform other duties as assigned.