Payroll Specialist

EWC Corporate LLC • Plano, TX

25d • Hybrid

About The Position

The Payroll Specialist reports directly to the Payroll Manager and is primarily responsible for processing, reconciling, and recording payroll and related expenses for the corporate office and corporate-owned centers. This hands-on role supports weekly and bi-weekly payrolls, payroll-related reconciliations, tax reporting, documentation, audits, and compliance activities. The specialist works closely with Human Resources, Accounting, and field leadership, responds to employee and manager inquiries, and supports process improvements and internal controls. The position follows a hybrid schedule, with in-office work Monday through Thursday and remote work on Fridays.

Requirements

• Hands-on payroll processing experience and a complete understanding of payroll and related activities.
• Knowledge of federal and multistate payroll taxes and the ability to apply that knowledge to the employee base.
• Knowledge of third-party payroll processing systems.
• Intermediate Microsoft Excel skills.
• Strong written and verbal communication skills, including the ability to build and maintain trusting working relationships through clear, timely, accurate, responsive, and professional communication.
• Ability to respond to shifting priorities, manage multiple projects simultaneously, and meet deadlines.
• Collaborative, adaptable, and customer-focused approach to working with diverse operating styles and functional leaders.
• Results-oriented, self-starting approach with a sense of urgency.
• Team-first approach, strong listening skills, and ability to work with colleagues at all organizational levels.
• Honesty, trustworthiness, ethics, and business integrity.
• Ability to support a culture focused on customer experience, associate engagement, and corporate values.

Nice To Haves

• 1–3 years of progressive, relevant payroll, accounting, or related experience.
• Experience supporting multi-site and multi-state payroll.
• Experience with ADP Workforce Now.
• Experience with payroll reconciliations and/or general ledger activity.

Responsibilities

• Assist with the preparation and processing of weekly and bi-weekly payrolls using ADP.
• Review payroll information for accuracy and completeness, including wages, overtime, bonuses, tips, allowances, stipends, deductions, insurance, and 401(k) deductions.
• Review and validate employee time, PTO, bonuses, commissions, and other payroll-related earnings before payroll processing.
• Assist with processing employee changes, new hires, terminations, corrections, and manual checks in a timely and accurate manner.
• Research and resolve payroll discrepancies using ADP, timekeeping, HR, and other supporting records.
• Assist with payroll-related reconciliations and identify differences for review and resolution.
• Assist with preparing payroll journal entries and supporting documentation for entry into NetSuite.
• Assist with reconciling 401(k) payroll deductions and company match, and support 401(k) funding and related reporting.
• Assist with reconciling health insurance deductions to insurance invoices and allocating expenses to appropriate cost centers.
• Assist with payroll tax reporting and research payroll tax questions as directed by the Payroll Manager.
• Review payroll reports for accuracy and completeness and maintain organized payroll documentation.
• Assist with reviewing payroll system changes and employee records for completeness and accuracy.
• Respond to employee and manager payroll inquiries in a timely, professional, and customer-focused manner.
• Work with Human Resources, Accounting, and field leadership to resolve payroll issues and ensure accurate payroll information.
• Maintain confidentiality of employee payroll and personal information.
• Assist with payroll audits, reporting requests, and compliance-related activities.
• Support the Payroll Manager with process improvements, documentation, and internal control procedures.
• Assist with special projects and payroll-related analysis as required.

Benefits

• Medical, dental, and vision insurance.
• HDHP with HSA.
• Employer-paid life insurance.
• Disability benefits.
• Mental health and EAP benefits.
• 401(k) with Safe-Harbor matching.
• Voluntary pet, legal, identity theft, accident, hospital, and critical illness coverage.
• 17 days of PTO, increasing with tenure.
• 11 paid holidays.
• Paid parental, adoption, and foster leave.
• Dedicated wellness, mental health, and volunteer days.
• Hybrid work schedule: in-office Monday through Thursday and remote Fridays.
• Up to $500 annual professional development stipend.
• Weekly office breakfast.
• Fun Committee and DE&I Council.
• Employee discounts.
• Time off to vote.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed