Payroll Specialist

Urth Payroll Services, Inc. • Monterey Park, CA

20d • $60,000 - $75,000 • Onsite

About The Position

Urth Caffé is hiring an experienced Payroll Specialist to own end-to-end payroll processing for more than 500 hourly and salaried employees across multiple corporate entities and restaurant jurisdictions. Based at the company’s Downtown Los Angeles corporate headquarters, this in-person role safeguards payroll accuracy, restaurant-specific labor allocations, California and Nevada compliance, and multi-location tax filings. The role works closely with Human Resources, Finance and Accounting, IT, Operations Management, café managers, and employees, and handles payroll records with confidentiality and professionalism.

The position is full-time, regular, and exempt, with an annual salary of $60,000 to $75,000, commensurate with experience. The scheduled workweek is Monday through Friday, 8:00 a.m. to 4:30 p.m., in the office. Physical requirements include lifting and carrying up to 25 pounds, frequently bending and twisting, and sitting for extended periods. The role frequently uses desktop computers, dual monitors, printers, and multi-line phone systems.

Requirements

• At least 2 to 5+ years of progressive, full-cycle payroll processing experience in a high-volume hospitality or multi-unit restaurant group.
• Advanced operating capability with ADP Workforce Now is strictly required.
• Proven experience with digital time and attendance systems.
• Demonstrable experience processing payroll under California and Nevada labor laws.
• High proficiency in Microsoft Excel, including VLOOKUPs, pivot tables, and complex data cleaning to audit raw clock-in data.
• Fluent verbal and written Spanish and English.
• Ability to lift and carry up to 25 pounds, frequently bend and twist, and sit for extended periods.
• Ability to work in person at the corporate offices Monday through Friday, 8:00 a.m. to 4:30 p.m.

Responsibilities

• Own the payroll tax calendar and reconcile, audit, and balance payroll data for annual Form W-2 production, printing, and distribution.
• Review, submit, and verify federal, state, and local quarterly payroll tax reports, including Forms 941 and DE 9C and Nevada quarterly unemployment filings.
• Generate, analyze, and present payroll advisory reports, labor distribution breakdowns, and predictive overtime summaries; provide leadership with insights on compliance variances, minimum wage changes, and payroll tax forecasts.
• Monitor and support compliance with California wage-and-hour requirements, including meal-break penalties, rest-period premiums, split-shift differentials, and final-check processing rules.
• Manage Nevada wage-and-hour requirements, including the two-tier minimum wage system, daily overtime exceptions, and state overtime thresholds.
• Audit, calculate, and process restaurant payroll variables, including tip pools, tip-credit configurations, and net credit-card tip deductions, applying state-specific rules.
• Investigate and resolve time and attendance discrepancies, such as missed clock-outs, unauthorized shift swaps, and retroactive adjustments; coordinate with café managers to maintain data accuracy.
• Partner with Human Resources on onboarding, leaves of absence, workers’ compensation tracking, benefit deductions, and offboarding.
• Coordinate with Finance and Accounting on general ledger mapping, payroll tax variances, funding reconciliations, and labor-cost budgeting.
• Collaborate with IT on time-clock hardware deployments, software integrations, and secure user-access profiles.
• Provide District Managers and Café General Managers with payroll data and training to support compliant scheduling and reduce time-card errors.
• Collect information, manage deductions, and distribute payments for child support orders, tax levies, health-benefit allocations, and localized multi-state and multi-unit withholdings.
• Respond to payroll discrepancy inquiries from café managers and employees while protecting personal records and maintaining professionalism.
• Perform other duties as assigned to support business needs.

Benefits

• Complimentary meals during the shift, with a meal card usable throughout the menu.
• Employee discounts at Urth Caffé locations, including the Wynn Las Vegas location.
• Medical, dental, and vision coverage.
• 401(k) with company match.
• Career growth opportunities and employee development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed