Payroll Specialist

CSM COMPANIES INC GROUP•Madison, WI

18d•Onsite

About The Position

CSM Companies, Inc., located in Madison, Wisconsin, is seeking a Payroll Specialist to process accurate and timely payroll for approximately 1,000 or more employees across multiple states. The role supports weekly payroll processing for bi-weekly North and South pay cycles, and ensures compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist is the primary contact for payroll-related inquiries and works closely with Operations, Accounting, and Human Resources. The position is full-time and has a day shift. It is based at the corporate location in Madison, Wisconsin. The work environment may involve 8–12-hour days, with flexibility to extend working hours when necessary. The role requires the ability to sit, stand, bend, kneel, stoop, and lift or move up to 50 pounds regularly. CSM offers benefits and opportunities for professional growth.

Requirements

Associate’s degree in Business or a related field.
Five years of applicable experience managing the payroll process.
Strong knowledge of wage and hour laws.
Experience with complex pay cycles and variable compensation.
Proficiency with HRIS or payroll systems.
High attention to detail and ability to maintain confidentiality.
Excellent proficiency in Microsoft Office; strong Excel skills are required.
Ability to organize and prioritize tasks to meet strict deadlines.
Strong verbal, written, and interpersonal communication skills.
Ability to manage multiple tasks while paying close attention to detail.
Strong personal integrity, confidentiality, and discretion.
Ability to sit, stand, bend, kneel, stoop, and lift or move up to 50 pounds regularly.
Ability to work 8–12-hour days and extend working hours when necessary.

Nice To Haves

Bachelor’s degree.
Multi-state payroll experience.
Experience processing payroll for 500 or more employees.
Experience with systems such as ADP, UKG, Paycom, or Paylocity.

Responsibilities

Manage and process payroll for hourly, salaried, and commissioned employees.
Review and validate timecards, overtime, commissions, and pay differentials.
Process off-cycle payrolls, bonuses, commissions, and final pay.
Meet payroll deadlines and cutoff schedules.
Maintain audit systems to ensure accurate pay and benefit changes.
Process payroll changes, including new hires, terminations, internal transfers, garnishments, manual checks, leave requests, and payroll deductions.
Process garnishments, tax levies, and child support orders.
Follow controls and ensure payroll accuracy, identifying discrepancies before they affect employee pay.
Generate routine reports related to payroll, time, and paid leave.
Manage employee cash reimbursements and expense reports for credit card reconciliation.
Evaluate process and reporting improvements.
Respond to employee payroll questions and solve payroll problems.
Assist with W-2 questions and corrections.
Prepare payroll, headcount, overtime, and turnover reports.
Partner with Operations to support timekeeping accuracy.
Escalate payroll issues and risks to leadership.
Maintain confidentiality and professionalism.
Meet customer needs through effective service, communicate clearly, work cooperatively, coordinate schedules, solve problems, adapt to workplace variety, and continue learning.
Recognize and mitigate safety hazards, including on construction sites, and follow security procedures.
Perform other duties as required.